Administrator - Reed : Job Details

Job Title: Temporary Admin Assistant

Location: Polegate

Duration: 1-2 weeks

Pay Rate: £12 per hour

Job Description:

We are seeking a detail-oriented and organised Temporary Admin Assistant to join our team in Polegate for a short-term assignment. The successful candidate will be responsible for managing and processing PDF samples of invoicing and credit notes from a long list of suppliers. This role involves scanning documents, reading data, and ensuring accurate documentation within our system.

Key Responsibilities:

• Document Processing: Scan and read data from PDF samples of invoicing and credit notes for a variety of suppliers.
• Email Management: Manage an Outlook mailbox to receive emails containing PDF documents.
• Document Tracking: Use a tracker in a spreadsheet to monitor and manage document processing.
• Supplier Identification: Identify suppliers from the inbox and save their PDF documents in designated folders named after the suppliers.
• SharePoint Management: Save and organise documents in the appropriate SharePoint location.
• Quality Control: Mark any missing or unidentifiable documents in the spreadsheet in red.

Qualifications:

• Proficiency in using Outlook and managing email communications.
• Experience with document imaging and data extraction.
• Strong organisational skills and attention to detail.
• Familiarity with using spreadsheets for tracking and managing data.
• Knowledge of SharePoint for document storage and management.

Preferred Skills:

• Previous experience in a similar role.
• Ability to work independently and manage time effectively.
• Strong communication skills.