Administrator - Twentyfour Recruitment Group : Job Details

An amazing and exciting job opportunity has arisen to work for a leading player in the events and hospitality industry.

This is an admin rolw with a difference where you will have full responsibility for up to 200 staff in helping in dealing with their logistics.

Please only apply if you are willing to travel quite a lot all over Europe and England. - approx 8 weeks a year.

Key duties will include the following:

• Booking Accommodation
• Travel arrangements for all staff, including itinerary planning and coordination
• Liaising with staff prior to the events to confirm schedules and requirements
• Managing check-in and check-out processes on-site
• Traveling to events to oversee logistics and ensure smooth execution
• Collecting all staff data prior to the event, including passport details, emergency contacts, and special requirements
• Booking airport transfers and coordinating pickup/drop-off times
• Booking vehicles and managing rental agreements, insurance, and fuel arrangements
• Creating carnets and ensuring accurate documentation for international travel
• Arranging visas, tracking application progress, and handling any issues
• Arranging work permits and ensuring compliance with local regulations
• Managing travel insurance for all staff and handling claims if necessary
• Ensuring compliance with company travel policies and budget constraints
• Handling last-minute travel changes and troubleshooting unexpected issues
• Organising vaccinations or medical requirements for international travel
• Liaising with event organizers and suppliers for on-site logistics
• Maintaining accurate records of travel expenses and processing reimbursements
• Assisting with securing event passes and credentials for staff
• Providing 24/7 support for traveling staff in case of emergencies

This role will suit a young and ambitious person who loves people and to travel. When not travelling, it will be an office based role 5 days a week from 9am-5:30pm.

TwentyFour Recruitment is an equal-opportunity employer. If your skill set and experience match the above ad then please apply today and if your CV is shortlisted a consultant will contact you to discuss the next stage of the recruitment process.