Apprentice administration assistant - Hays Specialist Recruitment Limited : Job Details

Job Title: Administration AssistantReporting to the Finance AdministratorThe business we are working alongside is looking to hire someone who is looking to complete a level 3 administration apprenticeship as well as working alongside them.Package:* A starting salary of £22k to be kept under review depending on progress towards qualification*A start date - to be agreed.*Probation period 3 months.*20 days annual leave excluding bank holidays; up to 5 additional days can be purchased per annum following successful probation*Opportunity for 2 paid volunteering days per year to dedicate time to an agreed chosen charity.*Flexible working dependent upon the projects and needs of the company. During probation, we would require you in the office or at college four-five days a week unless otherwise agreed.*Generous insurance contributions. *Payment of professional fees as relevant, following successful probation. Opportunity to join private healthcare insurance following successful probation.Company pension at standard Government rates following successful probation. This can be reviewed in review of your overall package.*Regular site visits and audits are anticipated to be an important part of the role. These may require travel (generally within Wales and England). Depending on work requirements overnight stays may be required, however this is expected to be limited and we will be as flexible as possible and agree requirements in advance. Hotel accommodation will be provided as required.Additional benefits:* Bespoke Training package to develop key skills and interests as appropriate to benefit yourself and the company.*Mentoring scheme, with relevant mentor assigned from the start of employment to help develop your professional career and interests relevant to the company.* A supportive and collaborative work environment, working alongside our Management and Leadership Teams, Quality Control and Finance managers to support a friendly team of ecologists, landscape architects, environmental planners, arborists and other environmental disciplines.A voice within the company with the opportunity to help guide its direction at staff liaison meetings every six weeks,annual business review meetings through bidding and business development.A modern and engaging office space and provision of good quality IT.*Regular CPD events both in-house and external on a wide range of topics.* A variety of social events funded by us throughout the year to connect with the wider team.We propose to develop your job description along the following lines. Outline of work activities:* Support the smooth running of our office by ensuring that there are clean dishes and that waste is sorted in line with our environmental objectives*Be the first point of contact for phone calls and door entry

• Update the weekly resource planning spreadsheet in preparation for the regular Monday resource meetings
• Support project managers by arranging hotel and car hire bookings as required
• Support the finance administrator by chasing colleagues to ensure a timely completion of the weekly timesheets
• Support the finance administrator by downloading and recording the hours of sub consultants
• Help to maintain the subconsultant's database
• Preparing fee applications
• Support the finance officer by scanning, saving & sending on the general invoices
• Maintain the office petty cash and manage the incoming post
• Support the tendering process by completing the standard financial answers
• Maintain the project register
• Support the onboarding of new staff by:
• ordering their Personal Protective Equipment
• setting up their staff folders
• setting up their personal HR folders
• Supporting businesses' objectives by monitoring the company's carbon footprint
• Other tasks as required by the business

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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