Assignment Manager/Executive Assistant - Executive Search (FTC) - Warren Partners : Job Details

Job Title: Assignment Manager - Executive Search (FTC)

Location: Remote

Salary: £30,000 pro rata

Hours: Full-time

Contract: Fixed Term Contract

Duration: ASAP - 31st August 2025

About Warren Partners

Warren Partners is a purpose-driven, employee-owned executive search firm dedicated to building and supporting diverse boards and executive leadership teams across the UK and internationally.

Further details can be found on our website.

Role Overview

As an Assignment Manager, you will be responsible for the effective coordination and management of assignment delivery and timelines through efficient administrative support and project management. This role offers the chance to participate in the development of the future of the business and to make a real contribution to its growth.

Key Responsibilities

Project Management

• Ensure smooth running of assignment activity in a fast-paced environment
• Take a proactive approach to managing the assignments and work as part of a collaborative team to ensure competing deadlines are met
• Maintain communication and develop long-term relationships with clients and candidates before, during and after the assignments have been completed
• Comprehensive preparation of documentation for meetings, reviews and interviews throughout multiple stages of the process
• Thorough proofing and formatting of reports
• Utilise technology and ensure the database is always kept up to date with candidate and client information

Partner Support

• Extensive and complex diary management for the Partner and wider team
• Work closely with the Partner to discuss live projects and agree ongoing support requirements
• Arrange travel and accommodation when required
• Process the Partner’s expenses via a web-based expenses system

Business Development (BD)

• Assist the Partner with their BD strategy and take appropriate actions
• Build rapport with potential and existing clients
• Diarise virtual and/or face to face meetings and prepare relevant documentation such as pitch presentations and tenders

Team contribution

• Undertake and support ad hoc projects
• Be mindful of the workload distribution and support and provide cover for colleagues where possible
• Communicate and collaborate during meetings

Experience and skills required to excel in the role

• Held previous roles which have included project/assignment management responsibility
• PA/EA to a senior manager with experience of extensive pro-active diary management
• Fully computer literate (Microsoft Office suite of packages, to include Word, PowerPoint, Outlook and Excel) and comfortable using the internet as a research tool
• Evidence of multi-tasking within a fast-paced environment
• Client interface, liaising with senior level individuals via telephone and email
• Team player who is also comfortable working autonomously
• Ideally, experience of working in a recruitment firm and/or an understanding of recruitment activities
• Excellent attention to detail, including thorough proof-reading skills
• Strong organisational skills

Diversity & Inclusion: Warren Partners is committed to promoting diversity and inclusion in the workplace. We encourage applications from all backgrounds and are dedicated to creating an inclusive environment for all employees.