Assistant Accountant - Recruitment Solutions (North West) Ltd : Job Details

We are recruiting for an Assistant Accountant for a really impressive business based in the heart of Manchester. They are the largest independent firm of chartered accountants in the North West.

Main duties

Commercial Support

• Provide commercial support associated with Contracts and expenditure to ensure we are getting value and only pay for what we need.
• Maintain contract register with complete awareness of contract positions.
• Maintain the suspense nominal and update any stories within the suspense tab of the balance sheet reconciliation spreadsheet monthly.

Sales Ledger

• Ensure accurate customer account maintenance and processing for the department (e.g. Billing addresses, email addresses, payment terms etc).
• Ensure Source of Work, Portfolio & Sector are completed within the client & project set up, attaining client detail sheets when not saved in project folder.
• Manage the import of invoices from Property Management (monthly).
• Post and manage cut-off of invoicing at month end. Allocate cash to ledgers and monitor tidiness of ledgers (daily).
• Deal with client queries, saving all correspondence in the Job folders. Ensure regular and timely billing of management fees.
• Complete the Sales w/off reconciliation each month in time for month end.
• Complete the Consultant tracker reconciliation each month in time for month end.

Purchase ledger

• Ensure accurate account maintenance and processing for the department.
• Post purchase invoices to the right NL codes and policing the accurate coding of invoices along with sufficient narrative.
• Manage supplier payments efficiently and accurately.
• Ensure the tidiness and accuracy of supplier accounts.
• Manage approval process (e.g. scanning) efficiently and accurately with other departments.
• Ensuring timely process of credit card statement.
• Download the auction marketing activity every month and calculate the amount to be re-charged to AHNW liaising with Farrells if they have any costs to be included.
• Update both the Company Events and Director Staff Entertaining trackers in time for month end.

Expenses

• Process and check all expense claim forms in line with the expenses policy.
• Manage the expense payment run ensuring the expenses are paid on time every month.
• Ensure the HMRC fuel rates are updated regularly with any changes.

Credit Control

• Process and check all expense claim forms in line with the expenses policy.
• Manage the expense payment run ensuring the expenses are paid on time every month.
• Ensure the HMRC fuel rates are updated regularly with any changes.

Sisco

• Raise Sales Invoices with accompanying council rates bill.
• Post Purchase Invoices to right NL code.
• Monitor the tidiness of both Sales & Purchase ledgers.
• Ensure Transport invoices are attained and processed for the month end deadlines.
• Manage supplier payments efficiently and accurately.
• Chase customers for payment and maintain credit control communication log.
• Daily Bank reconciliation.
• Conflict Checks
• Download weekly Sage File and Customer checks to the conflict folder.
• This role profile is not exhaustive, it will be subject to periodic review and may be amended to meet the changing needs of the business.
• The post holder will be expected to participate in this process and the company would aim to reach agreement to the changes.