Bid Coordinator - Robert Walters : Job Details

A highly regarded, successful and growing organisation are seeking an experience Bid Coordinator to join their dynamic team. This is a twelve month FTC covering maternity leave, however, as the business is growing a permanent contract for the right candidate is a strong possibility.

Hybrid working is available if needed for this role, along with other great company benefits.

As a Bid Coordinator, you will support the Business Development Team in its core activities of winning new business by coordinating the end-to-end tender / bid process. You will liaise with management to develop a bid strategy and win-themes in accordance with operational and commercial objectives at site and business level.

Bid Response

• Aid the team in qualifying potential bids, discussing pros / cons with necessary stakeholders
  • Prepare, with the aid of the solutions and sales functions, the RFQ summary documents and recommendations for review by the senior team prior to commencing a project
• Producing (writing) and editing bid response documents and customer presentations, ensuring each bid is positioned correctly with clear win themes and messages to maximise success rates
• Compile the final bid pack to submit to the customer, ensuring tender compliance and going "above & beyond" requirements where possible / appropriate
• Develop our bid response format to ensure the service and proposal is presented in the best and most appropriate way for the type of customer / opportunity - e.g. use of video; imagery; graphics.
• You will drive quality throughout the bid process and consistency of output across the bid team working on each project.

Resourcing / Bid Administration

• Liaise and work closely with the sales; solutions and wider senior operations team to help manage the bid process from end-to-end
• Manage the scheduling of meetings and output of the bid team in accordance with the objectives of the bid and customer expectations
• Identify the requirement for, liaise with and manage the output of external providers contributing to the bid
  • Chair weekly project calls to monitor project progress
• Manage timely escalation of risks / issues regarding resourcing; timescales and potential bid issues
• Manage a "bid success database", showing reasons for success / failure and key facts / figures regarding the proposal
• Develop and maintain a central 'knowledgebase' of material that can be used during future bids

Previous Bid Coordination experience is essential. Awareness of the UK 3PL market or logistics is beneficial, but certainly not essential.

The ideal candidate will have a creative eye for detail with strong working knowledge of Microsoft Office, in particular PowerPoint and Excel.

Must have excellent attention to detail, the ability to work under pressure, able to write technical documents in a clear and concise manner. A team player, pro active with excellent communication skills.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates