Billing & Administration - Totum : Job Details

Totum Partners is working exclusively with a boutique law firm to recruit a Billing & Administrative Assistant to join their operations team. In this role, your responsibilities will be split between billing (80%) and administration (20%). You will liaise with Partners, Associates, clients, and external contacts to ensure smooth communication and workflow. As part of the support team, you will oversee the monthly billing cycle for multiple clients. We are seeking an enthusiastic, detail-oriented, and dependable team player to contribute to the firm's success. The firm offers a hybrid working pattern, with 2 days in the office and 3 days working from home.

The ideal Billing & Administration Assistant would be responsible for:

• Creating client bills on P4W each month
• Maintaining bill ledgers on P4W
• Posting finalised bills 
• Generating billing guides and WIP reports on P4W
• Sending draft bills to partners for client approval and to clients
• Liaising with clients regarding appointments 
• Diary management for four partners 
• Sending draft bills to partners for client approval and to clients
• Liaising with clients regarding appointments 
• Diary management for four partners 

The ideal Billing & Administration Assistant Clerk will have the following experience:

• Previous experience with Billing in a law firm is essential
• Experience of using Tikit P4W is essential
• Enthusiastic, detail-oriented, and dependable team player
• Strong communication skills, both written and oral.

Equal Opportunities

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that’s why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.