Board Support Administrator / Legal PA - QBE Management Services (UK) Limited : Job Details

Primary Details

The opportunity

QBE European Operations (EO) are recruiting for a Board Support Administrator on a 12 month fixed term contract to join our ever-growing Company Secretariat team as part of the wider Legal function. This role is an integral part of the team and will provide high quality administration and team support. This is the perfect opportunity for someone with a keen eye for detail and a passion for working with senior stakeholders in a fast-paced environment.

Your new role

• Arrange, administer, and facilitate meetings within the formal governance structure which includes the formal Board, Committee and Management Group meetings  as required. This will involve liaising with numerous departments/EAs/PAs to check availability of attendees, sending meeting invites, in addition to other logistical and operational arrangements for meetings..

• The collation and review of meeting papers, building meeting packs and uploading these to an electronic Board portal and a Sharepoint site.

• Maintain oversight of the Company Secretariat Outlook calendar which is used for sending out governance meeting  invites amongst other information recorded on the calendar. .

• Provide appropriate support for other Company Secretarial activities including: the, signing of documents; Notarisation and Apostilling of documents including Powers of Attorney and other similar documents, and oversee the budget for these costs; and monitoring the review of regulatory documents by the team.

• Assist with KYC requests and other ad hoc requests for information/documents.

• Build and maintain strong and effective relationships with the Company Secretariat and Legal teams and other key stakeholders eg Non-Executive Directors.

• Assist with maintaining up to date entity records, including the electronic statutory register database (Diligent Entities, formerly known as Blueprint) and filings at Companies House supported by relevant team members as required

• Ensure key documents used by the Company Secretariat team are kept up to date, including structure charts and list of meetings scheduled through the year

About you

• Previous experience in corporate governance, company secretarial or legal roles preferred.

• Excellent organisational skills with a keen attention to detail.

• Proficiency in Microsoft Office Suite and document management software.

• Exceptional written and verbal communication skills.

• Ability to liaise with senior stakeholders of the business.

• Ability to work independently, manage multiple priorities, and meet deadlines.

• Discretion and integrity in handling confidential information.

Why QBE? At My Best?? 

?At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA.?? 

We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner. We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage.?? 

QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation (https://careers/flex-qbe/).? 

With more than more than 13,000 people working across 27 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate, and kind.?? 

To find out more about why you should work for QBE, visit our careers website.? 

At My Best - QBE Benefits?? 

?You are more than your work – and QBE is more than a workplace, which is why we provide you with the benefits, support and flexibility to help you concentrate on living your best life personally and professionally.? As well as the benefits below we also offer an extensive choice of other options to suit you!?? 

30 days holiday a year with the option to buy up to 2 additional days.? 

Flexible working -balancing work and life is important so our flexible working opportunities are open to all, this can include part-time, job share and compressed hours.? 

Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.? 

Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.??