Business Support Assistant - Reed : Job Details

Based in an east London University

• Job Type: Part-year contract (3 months)
• Location: On-site 4 days a week
• Salary: £39,065 (Grade 4)

We are seeking a Business Support Assistant to provide comprehensive business, administrative, and personal assistant support primarily focused on Latin America. This role is crucial in supporting the Associate Vice-Principal Strategic Partnerships at the University, particularly in managing international travel and complex diary schedules.

• Provide administrative and personal assistant support to the Assistant Vice-Principal.
• Arrange international travel and manage a complex diary of conflicting priorities for the Associate Vice-Principal Strategic Partnerships.
• Handle logistical arrangements for international trips and overseas workshops aimed at student recruitment, including flights, accommodation, itineraries, and programmes.
• Offer administrative and secretarial services for meetings, including preparing agenda papers, minute taking, and following up on actions. Also involves hosting and inviting external guests.
• Support with the production of reports, business papers, spreadsheets, presentations, and other documents.
• Undertake financial administration tasks such as procurement, raising purchase orders, and processing expense claims, ensuring compliance with financial regulations.
• Assist in organising international and national events to enhance the university’s profile.

• Proven experience in a similar administrative or personal assistant role.
• Strong organisational skills with the ability to manage multiple tasks and maintain attention to detail.
• Excellent communication skills and the ability to work effectively with various stakeholders.
• Proficiency in using office software including spreadsheets, databases, and presentation software.
• Experience in financial administration and compliance with financial regulations.
• Ability to work on-site 4 days a week, including Thursdays and Fridays - Essential