Business Support Assistant - Reed : Job Details

Role Purpose: Providing high-level administrative support to the Directors and Senior Managers, enabling them to focus on strategic priorities and maximize their time and productivity.

Key Accountabilities:

• Diary management for the Directors and Executives as required
• Extensive and efficient mail correspondence
• Prepare agendas, presentations, and documents for meetings
• Clear and accurate typing of all letters, memos, reports, and similar documents from shorthand notes and audio typing as required
• Efficient minute-taking (team and client meetings) and occasional transcribing of dictation and voice memos
• Support with Legal and Compliance matters
• Organization of meetings, including booking venues and ordering refreshments
• Arranging travel, visas, and accommodation, along with detailed itineraries
• Liaising with clients for meetings, presentations, and reports
• Documentation creation and management, ensuring on-brand consistency
• Supporting with tenders/bid documents
• Document management and filing
• Processing expenses and maintaining associated budgets and spend
• Conducting research on behalf of the Director/Executive and producing clear, concise reports
• Facilitating smooth communication between leadership, stakeholders, and various departments
• Visitor support
• Handling sensitive information with discretion and maintaining confidentiality
• Managing reception with the Business Operation team for lunch time/holiday/sickness cover
• Providing administrative support for other functions as required

Person Specifications:

Experience:

• Previous PA experience (2-3 years) is essential

Professional and Personal Skills:

• Well-organized and able to manage/prioritize tasks, addressing last-minute changes
• Excellent communication skills
• Reliable, discreet, and resourceful
• Meticulous attention to detail
• Ability to adhere to strict deadlines
• Flexibility and willingness to adapt to changing priorities and requirements with a positive and professional attitude
• Initiative and problem-solving skills
• Intermediate to advanced level of Microsoft Office Suite (Outlook, Excel, Word, Forms, PowerPoint, SharePoint) and the ability to quickly learn new software or systems
• Team player with the ability to work independently
• Demonstrates aptitude and a can-do attitude
• Proactive in driving tasks forward and able to chase the leadership team

Package:

Salary: £35,000 - £38,500

Monday to Friday, hybrid after probation, flexi-hours

• 25 days annual leave.
• Generous pension scheme with an 8% contribution.
• Free parking.
• Private healthcare.