Business Support Officer - Reed Talent Solutions : Job Details

National Location: £25,976 - £30,264

Outer London Location: £27,722 - £32,505

Inner London Location: £29,737 - £34,453

The post holder will provide day-to-day administrative support to the Technology Directorate and Senior Management Team (SMT). They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation. The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder will work with colleagues who are based across the country at different sites and/or who work remotely.

Location:

The UK Health Security Agency (UKHSA) operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site. For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Person Specification

It is important through your application and Statement of Suitability of 750 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description):

Essential

• Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.
• Understand that bullying, harassment and discrimination are unacceptable.
• Significant administrative/ secretarial experience including developing, implementing and maintaining office systems and handling sensitive information
• Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes
• Experienced at working under pressure handling multiple tasks and prioritising own workload
• Understanding the importance of information governance
• Ability to use finance systems and support financial analysis for reports
• Follow relevant policies, procedures and legislation to complete your work.
• Ability to work without supervision working to tight and often changing timescales
• IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint, MS Teams and Skype for Business
• Previous experience of working in an administrative environment using computerised finance and procurement systems
• You work well as part of a team and strive to ensure the team pulls together and is effective.
• You are inquisitive, you seek out new information and look for new ways to develop yourself.

Desirable

• Experience working in a public-sector organisation
• Ability to use digital tools e.g. JIRA

For more information please click apply now: