Commercial Property - Legal Secretary - Ideal Personnel and Recruitment Solutions : Job Details

Our client has an exciting opportunity for a Legal Secretary to join their Commercial Property team.

The person in this role is responsible for providing an efficient secretarial and administrative service to fee earners and teams within the firm. A Secretary will be a team player with a strong work ethic and have the ability to effectively communicate with colleagues and clients alike. The person should also have a good level of IT literacy and be confident in learning about and using systems and software.

Duties and Responsibilities

Day- to-day

As a Secretary your job role can vary, ranging from administrative duties, booking meetings and filing, to supporting clients. Day-to-day duties can include:

• Document creation including copytyping manuscript amendments to documents, producing new versions of documents, preparing comparisons against previous versions and using track changes;
• Accurate typing from dictation;
• Answering the telephone professionally, taking accurate messages from clients and other contacts;
• Making appointments on behalf of the Solicitor when requested and service meetings including booking conference rooms and provision of refreshments for the Solicitor and clients;
• Dealing with administrative tasks, including scanning, printing, storage of deeds and photocopying;
• Preparing engrossments of legal documents for signing;
• Involvement in the efficient management of client/matter files to include general filing, ID checks, preparing client engagement letters and terms and conditions;
• Arranging meetings and maintaining manager/ fee earner’s diary, as required; and
• Supporting fee earners with accounting and billing processes, as well as managing queries.

Clients

Secretaries are required to liaise with clients and support enquiries on behalf of Solicitors. It is important to create a strong relationship between yourself, the Solicitors and clients. To achieve this, a Secretary must:

• Deliver practical services of outstanding quality that are focused on the clients’ needs;
• Type correspondence and legal documents to companies and clients; and
• Deal with enquiries made by clients in the absence of the Solicitor.

Requirements

• Excellent organisational, time management and problem solving skills;
• Strong written and oral communication skills;
• High computer literacy with the ability to support others;
• Ability to deal with legal documents including occasional unfamiliar tasks;
• Strong attention to detail and accuracy; and
• Ideally previous experience as a legal Secretary.

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.