Commercial Property Manager - GKR International : Job Details

• Junior, mid or Senior candidates for 2 roles in the business
• Or from 1 - 4 years experience with salary from £30,000 - £40,000
• Professional & supportive team offering annual training and learning

Property Management Responsibilities

• Understanding Lease Agreements: Make sure you fully understand each property’s lease terms to manage it in line with RICS standards and current laws.
• Property Inspections: Regularly inspect properties to ensure compliance with lease agreements and service standards. Complete inspection reports as required (minimum one visit per property per year).
• Health & Safety Compliance: Ensure all properties meet health and safety laws and follow best practices.
• Insurance Coverage: Verify that properties are properly insured at all times and manage any claims accurately until resolved.
• Updating Records: Keep property management software (e.g., TRAMPS) up to date with details like client, tenant, and contractor contacts, rent review dates, lease expiries, and insurance renewals.
• Credit Control: Work with the Credit Control Team to resolve payment issues promptly.
• Contractor Compliance: Only work with approved contractors who follow company policies and standards.
• Cost Assessments: Arrange regular reassessments of rebuilding costs for insurance purposes.
• Lease Expiries: Maintain the Lease Expiry Checklist to ensure notices and dilapidation schedules are issued correctly and on time.
• Tenant Meetings: Attend tenant meetings as needed to address property concerns.
• Routine Visits: Visit and inspect managed properties regularly, completing an inspection form for each visit.

Client Property Management Responsibilities

• Client Communication: Maintain regular contact with clients (at least twice a year or as agreed) to provide consistent and seamless property-related services.
• Client Liaison: Follow client instructions accurately, maintain thorough records, and report on specific projects or situations using detailed checklists.
• Landlord Recommendations: Provide timely advice on landlord improvements or tenant applications for assignments, subletting, or alterations, prioritising the client’s best interests.
• Collaboration with Agents: Work effectively with letting agents and marketing advisors to support property management goals.

Service Charge Budgeting Responsibilities

• Budget Preparation: Set budgets at least two months before the start of the service charge year and inform tenants of any changes.
• Budget Management: Monitor budgets throughout the year to ensure expenditures are reasonable and appropriate.
• Financial Oversight: Maintain financial control of all properties, ensuring funds are safeguarded and accounted for.
• Preventative Maintenance: Develop long-term maintenance plans (5-10 years) for building repairs and major equipment replacements.
• Service Charge Recovery: Address disputes quickly and ensure full recovery of service charge costs.
• Value for Money: Ensure competitive pricing by re-tendering services regularly and selecting qualified, compliant contractors.

General Responsibilities

• Stay Informed: Keep up to date with relevant laws, case studies, and industry best practices.
• Financial Awareness: Understand the financial aspects of the department’s business model and apply this knowledge in your duties.
• Business Development: Identify new business opportunities and follow them up or pass them to the relevant team.
• Team Support: Provide guidance to junior team members and support the Head of Department with projects and process improvements.
• Document Management: Ensure all supplier contracts, insurance documents, and important information are stored electronically for easy access.

There are 2 roles available so the client can look at junior, mid or senior candidates for this role - if you are interested contact Rose Lock on .