Company Secretary - Europe (Insurance) - Awesome Recruitment Ltd : Job Details

My client, a leading, global Insurance Solutions provider with offices in Gibraltar, is currently looking for a Company Secretary. The role of and Company Secretary, Europe is to provide high quality company secretarial services to the Group and to hold the role of Company Secretary for the Group.•Act as Company Secretary to the European subsidiary Boards, and their Committees.•Be responsible for the complete management and delivery of quality corporate administrative services to all European entities.•Maintain the Combined Registers and Minute books for each company.•Ensure proper custody and use of the Company Seal and Seal Register of the company and its subsidiaries.•Respond to requests for changes to the constitutional documents for each company. Notify relevant registrars and regulatory authorities accordingly.•Arrange for the certification of each company’s constitutional documents and minutes as required.•Ensure the corporate records of each company are current, the company is in good standing and changes to the regulatory and administrative status of each company are maintained on a current basis.•Apply to and notify the relevant regulatory authorities in relation to changes in the constitution of each company as required.•Ensure that annual company, business, filing and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities on a timely basis.

•Convene Board and Shareholders meetings for each company. Prepare and circulate all explanatory materials required within agreed timelines. Ensure that related proxies are current and that there will be a quorum at such meetings.

•Attend Board and Shareholder meetings for companies as required and provide advice on corporate secretarial matters as necessary.

•Record Board and Shareholder meeting minutes and draft and circulate such minutes to the appropriate parties within agree timescales.•Be the main point of contact for the chairperson and Non-Executive Directors of all European entities.•Coordinate the annual declarations (conflict of interest and training) for non-executive directors.•Assist with the opening and maintenance of bank accounts for each company and the execution of related documentation required by the bank.•Maintain banking and investment mandates for the European entities.•Provide corporate secretarial and administrative services to the Risk Management Sub-Committees (Product and Operations and Global Brokering), Sustainability Management Committee and European management committees.•Act as Secretary of these committees, convene meetings, prepare and circulate materials in advance of meeting, and record, draft and circulate minutes to appropriate parties within defined timelines.•Review and update applicable European entity level governance policies and procedures to align with the Group polices.•Monitor Company Secretarial email accounts for European region.•Stay updated on relevant laws, regulations, and legal developments, relevant to the European businesses.•Ensure that all files are properly maintained and organized.•Administer the vendor management program for Europe and other jurisdictions, as needed.•Manage and administer all aspects of the European Terms of Business Agreement (TOBA) database. Coordinate the drafting, finalising and execution of the final agreements. Complete due diligence on proposed broker/agent/insurer.•Compile and maintain KYC /AML documents for all directors and authorized signatories for the European entities.•Administer the director compensation program for the Group. Ensure all non-executive director fees are processed on a quarterly basis and send out fee advice.•Participate in and support initiatives related to enhancements to the Group’s governance framework.•Provide administrative support to the Group Company Secretarial function.•Support with all corporate transactional related matters.•Perform any other duties as assigned by Senior management or the Group team.

Requirements:

• 5-8 years relevant work experience listed below• University degree in a relevant discipline together with at least 3 years’ corporate administration experience.• Membership in the Chartered Governance Institute (CGI) or Administrators Chartered Governance Institute (e.g., ACIS or FCIS) or Chartered Institute of Legal Executives.• Experience drafting high quality and succinct minutes of meetings.• A working knowledge of the Gibraltar and Malta Companies Acts, and statutory regulations relating to the administration of companies in Europe.• Proficient in the use of the Microsoft Office suite of applications, specifically MS Word.If you are an experienced Company Secretary, looking for an exciting new challenge, & would like to see the full role specification, please get in touch ASAP.Stand out from the crowd - be an Awesome candidate!