Company Secretary - New Appointments Group : Job Details

We have a great opportunity in Rochester for a Company Secretary with a strong financial background to work for one of our clients, on a permanent basis.

You will ensure the smooth functioning of corporate governance processes within the organisation, have a strong understanding of finance, and be able to produce relevant spreadsheets.

This is an in-office role and the successful candidate will need to drive in order to reach the site for work each day.

Responsibilities

• Ensuring compliance with statutory and regulatory requirements applicable to the company, including but not limited to Companies Act, etc.
• Organising and preparing agendas, notices and minutes for board meetings, general meetings and committee meetings.
• Advising the board of directors on corporate governance matters, best practices, and regulatory changes.
• Maintaining statutory registers and records, including the register of members, directors, and charges.
• Filing statutory forms and returns with regulatory authorities within timelines.
• Managing communication with shareholders, including handling queries.
• Coordinating the annual general meeting and other shareholder meetings, ensuring compliance with legal requirements and company policies.
• Assisting in the drafting/review of legal documents, contracts, and agreements.
• Liaising with external auditors, legal counsel and regulatory authorities.
• Monitoring changes in relevant legislation and regulations and advising management on potential impacts.
• Providing support and guidance to the board of directors and senior management on governance-related matters.
• Conducting corporate governance training sessions for staff as necessary.
• Assist with or lead special projects including event planning, research and analysis.

Skills and Experience

• Professional qualification in business administration, finance or related field.
• Proven experience working as a Company Secretary or in a similar role.
• Sound knowledge of corporate governance principles, company law, and regulatory requirements.
• Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficiency in MS Office suite and familiarity with corporate governance software and tools.
• Ability to work independently and collaboratively within a team environment.
• High level of integrity and discretion in handling confidential information.
• Willingness to stay updated on industry trends, legal developments and best practices in corporate governance.

To find out more about the position, please apply and we will be in touch to discuss the role in more detail.

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