Compliance Officer - Jobshop UK Limited : Job Details

Compliance Officer

Office or Hybrid

Bournemouth

£14.36 per hour

Start date: 06/01/2025 until the End of March initially, but this is likely to be extended

We are looking for a Compliance Officer to support statutory functions, including the Data Protection and Freedom of Information Act as well as processing disclosure requests from third-party agencies. You must have a strong attention to detail and be responsible for reading and redacting third-party personal data from social care files. You will be capable of handling sensitive information.

You will manage large volumes of work, read extensive documents, and perform well under pressure.

A solid understanding of Data Protection and Freedom of Information legislation is required. You will have experience of working with a local authority.

Key Duties:

• To collate and provide information to requestors under the Data Protection Act and Freedom of Information Act.
• To provide a monitoring service for specific pieces of work.
• To maintain data storage and retrieval arrangements in accordance with Record Management Guidelines.
• To provide a high level of confidentiality, compliance and professionalism.

Main Duties & Responsibilities

• Locate, retrieve the data and respond to requests for information
• Manage the process for viewing and disclosure of victim/witness related social care and education records to investigating police officers and the Crown Prosecution Service
• Identify, locate and transfer information to an accessible format
• Make decisions on the redaction of third party information
• Provide general advice, guidance and support to all staff with regard to the Council’s Access to Information enquiries
• Maintaining manual and electronic filing systems, ensuring data accuracy, confidentiality and security working within the guidelines of Records Management.
• Ensure compliance with statutory legislation (DPA and FOI) and Council Policies and Procedures
• You will be confident in Word and Excel as well as being able to prepare Powerpoint presentations
• Undertake accurate data entry into spreadsheets and/or databases for all areas of work within specialist area
• Interrogate various databases to obtain information and produce reports if required.
• Have experience of taking/receiving calls, taking accurate messages for officers as well as referring to procedures relevant to service. Using the email system to record messages, and where appropriate to individual cases, load immediately on to their system (RAISE) or other case monitoring databases.
• Provide full business support for the arrangement of meetings/conferences, including pre-meeting preparation, (agendas, co-ordinating diaries, venue booking, refreshments, etc), taking minutes and dissemination of minutes/notes and any meeting resources.
• Provide support, guidance and advice to business support assistants who may be involved in meetings/conferences and procedures.
• Maintain diary systems, time management systems as required. This may require access to officers’ Outlook accounts to arrange meetings, filter e-mails.
• You will be familiar with the use of HR on-line and e-recruit to ensure that effective support can be delivered within specialist work area
• Ensuring appropriate employment checks are carried out for speakers at conferences to establish their status for payment purposes
• Process pay claims
• In conjunction with the business support officer undertake recruitment, reviews etc as required