Conference and Logistics Coordinator - Live Recruitment : Job Details

3 days in office, 2 days home working offered - Your chance to join a leading conference and exhibition organiser and take your career to the next level!

THE COMPANY

This leading conference and exhibition organiser are renowned for organising and delivering award winning exhibitions and conferences across the globe!  With a busy portfolio of events across the year, they operate in a range of markets including healthcare and technology.

Priding themselves on building a strong client base through flawless delivery and first-class service, this highly regarded agency has been recognised on multiple occasions as a leading innovator in their market.

Offering an excellent working environment, strong team ethos, competitive salaries and fantastic career opportunities, this is an opportunity not to be missed!

THE ROLE

Due to their ongoing success, they are now looking for a Conference & Logistics Executive to act as the conduit between Show Directors, Marketing teams, Operations teams, suppliers and speakers to ensure each conference runs smoothly.

A broad role, responsibilities will include:

• Liaise with event teams to confirm theatre capacities and specific AV requirements.
• Provide AV suppliers with detailed briefs and negotiate to ensure best prices without compromising quality.
• Maintain operations budgets, including accurate AV cost tracking.
• Manage stage set design and coordinate venue lighting plans.
• Act as the main point of contact for speakers, addressing requests promptly and professionally.
• Execute speaker agreements and manage fees, expenses, and accommodation schedules in line with budgets.
• Collect and manage speaker materials, including photos, biographies, session descriptions, and presentation slides.
• Ensure timely delivery of marketing materials and proofread conference programmes for accuracy.Organise logistical requirements for special events outside the exhibition hall.
• Brief and manage theatre and speaker lounge staff onsite.
• Oversee AV technical teams, theatre staff, and speaker lounge operations during events.Produce detailed theatre manager and chair briefs.
• Compile and coordinate staff schedules in collaboration with Event Directors and Operations teams.
• Conduct post-event reporting and analysis.

THE CANDIDATE

Candidates must have similar experience gained from working within a conference environment and have a proven background of supporting in corporate events. Candidates must be client facing and would benefit from experience in supplier management.

In return this agency is giving you the opportunity to take your career to the next level, working with some of the best in the business - this is an opportunity not to be missed! 

Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions.  If this position isn't quite what you're looking for please visit www.live-recruitment.co.uk to view all of the opportunities we are recruiting.

Vacancy ref: MM13305