Conference Coordinator - Aqua- Media International Ltd : Job Details

Conference Coordinator

For Aqua-Media International Ltd, Wallington, Surrey

Aqua-Media, publisher of The International Journal on Hydropower & Dams, organizes two international events each year: a large-scale annual conference in Europe in the autumn, and a regional event on a smaller scale (alternately in Asia and Africa) earlier in the year.

We are seeking a Conference Coordinator to assist with the planning and administration of both events, with the main roles being:

• Administration associated with the initial call for papers through to acceptance of papers and liaison with speakers and session chairpersons.
• Liaising with members of our Steering Committee who will review abstracts.
• Assistance with checking and formatting of final papers, which will be uploaded to the conference app
• Helping to prepare various printed documents for the delegate bags.
• Working on site during the events.

We outsource handling of the registration system, hotel bookings, cultural and technical tour logistics, ground transport, etc, to an event management company, so our Conference Coordinator will also liaise regularly with them.

Key requirements for candidates will be: experience of conference administration; A confident personality to deal with international people by phone and email (including chasing them to meet deadlines when necessary!); attention to detail in maintaining accurate data, for example, on the status of abstracts/papers; a high standard of English to deal with routine correspondence; experience with the usual softwares such as Microsoft Word, Excel, Outlook.

Working knowledge of one or more other European languages would be an advantage but is not essential.

This is a full-time role, with a minimum of three days in the office required, and the other two days’ work can be at home.

Salary will be based on experience and qualifications.

Please submit a covering letter with your application.