Conveyancing Assistant - Davies and Partners : Job Details

Salary: Competitive Contract: PermanentLegal Status: Right to live and work in the UK e.g. valid UK passport or appropriate visa/work permitsLocation: Davies and Partners Solicitors, Rowan House, Barnett Way, Barnwood, Gloucester, GL4 3RTWorking Hours: Full-time hours per week. Davies and Partners Solicitors is a well-established law firm with over 30 years’ experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in Gloucester, Bristol, Birmingham, London and Devon. Davies and Partners Solicitors strongly believe that their staff are the heart of the company and are therefore driven to ensure that all employees experience and maintain a good work-life balance. Key Duties and Responsibilities• To assist with issuing quotes on our App, opening new files and onboarding clients.• Assisting the clients, developers and brokers with any queries either by telephone or email.• To exhibit flexibility, particularly during peak times of the year.• Updating developer spreadsheets and work lists on OneDrive.• Updating our App as and when key stages are met and assisting clients with any queries • Checking the client’s initial documentation and identifying the procedures necessary for each individual client• Obtaining satisfactory evidence of funds to satisfy AML regulations, reporting any concerns to the Team Leader/Head of Department, carrying out appropriate Money Laundering ID checks and recording all evidence on each case file.• Requesting payment on account from clients.• Checking the draft Contract documentation accurately reflects clients correct names and addresses and purchase price.• Arranging Search Insurance or obtaining Local, Environmental and/or Drainage Searches depending on client/lender requirements.• Sending standard correspondence to clients.• Drafting Stamp Duty Land Tax form in preparation for report to client.• Write to clients and solicitors confirming exchange.• Advising clients when notice to complete has been served.• Obtain OS2 and Bankruptcy searches and downloading the search results onto case file and lender portals.• Obtain closing statements from clients and order ISA/LISA funds.• Order redemption statements from lenders on sales.• Set up completions with Accounts Department i.e. bills, echits etc.;• Provide the client with completion statements once checked by Accounts Dept.• On completion ensure submission and payment of SDLT is made to HMRC.• Arranging completion letters to client and solicitors, sending deeds etc on sales to solicitors.• Submitting END1s/DS1s to existing lenders/HTB on sales.• Submit the AP1 and add the matter to Post Completion spreadsheet on One Drive.• Assist with training new Paralegals/Junior Paralegals to the Departmental standards.The following tasks provide a general overview of the types of activity the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges.As part of our compliance procedures, applicants are asked to note that:• references will be followed up.• all gaps in CVs must be explained satisfactorily.• proof of identity and (where applicable) qualifications will be required.• reference requests will ask specifically whether the applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body.• appropriate suitability checks may be required prior to confirmation of appointment.This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions.Equal OpportunitiesDavies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.Education/Qualifications• GCSE’s or equivalent in Maths and English • A Law Degree is not required but awareness of compliance and processes within residential conveyancing would be beneficial.Skills/Knowledge:• Experience of working as a Conveyancing Paralegal or Assistant in a conveyancing department (ideally with New Builds). • Experience working in a fast-paced and demanding environment• Experience of completing administrative tasks• Self-organised and proactive• Excellent attention to detail• Ability to maintain client confidentiality • Adaptable to the needs of the business as changes occur during the operational requirements • Competence in the effective use of Information and Communications Technologies (lCT)• The ability to prioritise, meet deadlines, and work under pressure • Excellent interpersonal, communication and presentation skills• Ability to be flexible• Experience of working within residential conveyancing is useful but not essential as full ‘on the job’ training will be provided. You may have experience in the following roles: Conveyancing Paralegal, Legal Assistant, Residential Property Paralegal, Real Estate Legal Assistant, Property Law Assistant, Legal Secretary (Conveyancing), Conveyancer, New Build Conveyancing Assistant, Property Paralegal, Real Estate Paralegal, etc. REF-216 853