Conveyancing Assistant - Owen Reed : Job Details

The department

The Residential Property Team comprises 60+ members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full time fee earners, a paralegal and Team Leader.

Purpose of job

The firm, our passion is to provide and deliver high quality legal advice but we also deliver a great experience when it comes to your career too! Through growth, The firm is now currently recruiting for a Conveyancing Assistant to come and join our friendly and proactive team on a permanent basis to work full time (35 hours) in our Chelmsford office.

The Conveyancing Assistant is an exciting role where you will work as part of a very busy and rapidly growing Residential Property team to provide professional and dedicated support to a team leader.

Accountabilities

The successful Conveyancing Assistant will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be:

Able to update clients and agents regularly and provide email and phone cover when team leader is not availableDrafting contract packs and ad hoc lettersPreparing files for completion and attending to post-completion matters through to file closureAble to show initiative when responding to queries and actively try to seek solutions to problemsSupporting and building working relationships with the team leader and wider team membersEffectively liaising with staff from other departments and external contacts as requiredAccurately maintaining and updating client and other relevant contact details on the firm’s databaseProcessing all forms including client questionnaires, money laundering formAssisting in maintaining compliant and accurate file management and office systemsProof reading all work, checking for spelling and grammarPreparing report bundles both electronically and manuallyPreparing completion statements and accounts formsScheduling and managing deeds to ensure records are kept up to dateImmediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicitThe candidate

Joining the firm as a Conveyancing Assistant, you will have a passion for all things 'property' related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.

You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.

Skills required:

• Positive and professional approach

• Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers

• Attention to detail

• Strong organisational skills

• Work efficiently and effectively under pressure and to deadlines

• Self-motivated and reliable with an ability to use own initiative

• Positive and professional approach

Equal opportunities

Our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:

25 days holiday (FTE) plus Bank Holidays (rising with service up to a maximum of 30 days). Long Service holiday award - 1 extra week every 10 years continuous servicePrivate Healthcare with BUPA (offered after probation is passed)Scottish Widows Pension Scheme (5% employer / 5% Employee)Staff Profit Share and Individual Performance Bonus Scheme Salary sacrifice (Pensions, Staff Profit Share)Life Assurance - 4 x salary / Permanent Health InsurancePaid CSR DayEnhanced Maternity/Paternity LeaveSubsidised gym membershipElectric car schemeAgile/Hybrid Working PolicyDress for your Day Policy

The firm is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

The firm is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.