Document Controller - Matchtech : Job Details

Our client, a leading Mechanical, Electrical and Instrumentation contractor, is currently seeking a Document Controller to join their team on a large Data Centre project in Belgium. This is a permanent role within a well-established company with projects spanning Ireland, Europe and the UK across various sectors including Data Centres, Pharmaceutical, Power, Waste to Energy, Commercial, and Petrochemical. Join a hard-working and ambitious team that offers a supportive culture where your ideas and contributions are recognised.

• Coordinating all project documentation, ensuring records are maintained, up-to-date and archived correctly
• Preparing reports and memorandums
• Keeping the site tracker up to date
• Inputting stock movements and spares control for items on the asset registers
• Updating the Outgoing Instruction register, drawing register, and Tech Sub register
• Updating the RFI register
• Examining documents such as blueprints, drawings, and specifications for accuracy
• Ensuring all corporate documents are checked and submitted on time
• Raising Purchase Orders, registering invoices, and goods receipting
• Arranging the purchasing of goods and services, spares, and consumables for the site
• Assisting with data compilation for reports and management information
• Composing and managing documentation related to Quality, Completion Packs, and HSE
• Providing secretarial services including taking meeting minutes, filing, photocopying, and managing mail
• Dealing with site staff queries and coordinating admin tasks such as collating timesheets and payroll processing
• Maintaining staff records and booking training courses as required
• Proactively managing meeting room allocation and arranging cleaning services and lunches

• Experience in a similar role
• Proficiency in MS Office suite, particularly Excel and Outlook
• Experience using systems such as Procore or Asite is beneficial
• Experience with engineering drawings and tracking drawing revisions

• Opportunity to work with a well-established company with a family feel
• Clear progression path with opportunities for internal promotion
• Educational assistance and support for continuing professional development (CPD)
• Collaboration through team building, social, and charity events
• Commitment to employee wellbeing with an Employee Assistance Programme and in-house Health & Wellbeing advisor

If you are an experienced Document Controller looking to take the next step in your career, we would love to hear from you. Apply now to join our client's dynamic team in Belgium.