EA - Michael Page Finance : Job Details

As the Executive Assistant to the CEO, you will be a trusted partner, ensuring the CEO's time, priorities, and communications are managed efficiently. This is a pivotal role that requires exceptional organisational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment.

Client Details

Our client are a well established company in Southampton and are dedicated to what they do. As a leader in their industry, they are driven by innovation, collaboration, and excellence. Which is now allowing them to seek a highly skilled and proactive Executive Assistant to provide top-tier support to the CEO.

Description

The key responsibilities for the EA role are:

• Strategic Calendar Management: Organise and manage the CEO's calendar, ensuring alignment with key priorities and business objectives.
• Meeting Coordination: Schedule, prepare agendas, and provide thorough follow-up for internal and external meetings, including board meetings.
• Communication Hub: Serve as the primary point of contact for the CEO, handling correspondence, calls, and inquiries with professionalism.
• Travel Arrangements: Coordinate complex travel itineraries, ensuring seamless logistics for domestic and international trips.
• Document Preparation: Prepare high-quality reports, presentations, and briefs for meetings and strategic initiatives.
• Stakeholder Liaison: Build and maintain strong relationships with internal teams and external partners on behalf of the CEO.
• Confidentiality & Discretion: Handle sensitive information with utmost care and confidentiality.
• Project Support: Assist with special projects, ensuring timely execution and alignment with company goals.
• Administrative Oversight: Manage expense reporting, document filing, and other administrative tasks to support the CEO's efficiency.

Profile

The successful candidate for the EA role is someone with the following:

• Experience: 5+ years of experience as an Executive Assistant, ideally supporting C-suite executives.
• Organisational Skills: Exceptional ability to prioritise, multitask, and meet deadlines in a dynamic environment.
• Communication Skills: Outstanding written and verbal communication skills, with a keen eye for detail.
• Tech-Savvy: Proficiency in Microsoft Office Suite, G-Suite, and other relevant tools.
• Adaptability: Ability to work flexibly and respond to changing priorities.
• Problem-Solver: A proactive approach to anticipating needs and resolving challenges efficiently.
• Professionalism: Demonstrated ability to represent the CEO and the company with poise and professionalism.

Job Offer

The candidate for the EA Role will receive the following:

• Competitive Salary
• Annual leave package
• Pension package
• Hybrid working