EA / Team Assistant - Page Personnel Finance : Job Details

To provide effective and efficient travel and diary management support to the UK based members of the investment team.

Client Details

A successful investment firm

Description

Develop relationships with colleagues across all office locations, work closely with the regional Team Assistants to support and maintain team dynamics globally.

* Book team travel and accommodation.

* Ensure all administration, processing and checking of expenses is completed in a timely and accurate manner.

* Prepare travel itineraries.

* Coordinate administration and induction process for new joiners.

* Carry out ad hoc administration, such as the planning and administration required for office visits, team offsite and activities to support team cohesion and culture.

* Suggest and execute improvements in processes where necessary.

* Pro-actively resolve administrative and system issues on behalf of the team.

Profile

Diary management for up to 7 members of the UK Investment Team, scheduling meetings, conference calls and video conference calls.

* Welcoming visitors and senior leaders to the Edinburgh office.

2

Our commitment to Diversity, Equity & Inclusion (DE&I)

* Provide support as required for Edinburgh based Investment Team Administrator.

* Provide additional support to Central Management Team, Edinburgh Portfolio Implementation Team and Edinburgh Dealing:

o Book travel and accommodation

o Ad hoc additional support as requested

Job Offer

Experience of working within a professional environment and ideally across time zones.

* Experience in travel planning and a good understanding of geography is essential.

* Experience of working with key stakeholders internally and externally

* Experience of working in a fast-paced environment and remaining calm.

* Prioritisation skills developed through processing large volumes of information whilst ensuring the highest degree of accuracy and attention to detail.

* Ability to prioritise, meet tight deadlines and produce detailed accurate work, often under pressure

* Experience of interacting with people at different levels, both internally and externally.

* Experience of prioritising, processing and multi-task large volumes of information.

* Proficient in Microsoft Word, PowerPoint and Excel, and have experience with the use of Databases to co-ordinate and manage relationships and content.