EA to Partners (Professional Services) - Montpellier Resourcing : Job Details

Up to $110,000 plus excellent bonus and benefits

Office based 5 days a week in central Manhattan

A fantastic opportunity has arisen to join a prestigious international professional services company in New York as they seek a highly experienced Executive Assistant to support a team of their Senior Partners. You will be working to support 4-5 Partners, with a main focus on supporting the Senior Partner who sits within their litigation team. The role has arisen due to exciting business growth, and you will be responsible for providing seamless support to your Executives, including but not limited to: managing complex calendars and providing strategic support and advice to increase productivity. This is a very fast-paced and dynamic role, and candidates must have strong EA experience, tech skills and high emotional intelligence.

Please note, this role is 5 days in the office in Manhattan.

Duties of the Executive Assistant to include:

• Take an active and forward-thinking approach to the role, anticipating and addressing potential challenges related to scheduling, conference room availability, travel, and daily activities before they occur.
• Managing complex calendars, scheduling meetings and coordinating domestic and international travel arrangements.
• Facilitate effective communication and updates between your stakeholders when direct communication isn't possible, ensuring information is shared efficiently and alignment is maintained.
• Manage and prioritize your stakeholder's time effectively to help them perform at their best, staying adaptable to adjust plans as necessary.
• Handle multiple projects concurrently, ensuring all details are managed and tasks are completed thoroughly.
• Build and maintain strong relationships with external client contacts and collaborate effectively with U.S. and international team members.
• Provide support and backup for other administrative staff when needed.
• Act as a representative for your stakeholder during in-person client meetings, ensuring their interests are well-represented.

Requirements for the successful Executive Assistant candidate to include:

• Educated to Bachelor’s degree or equivalent
• Exceptional EA experience working to support multiple senior Executive (Partner level or equivalent) simultaneously.
• Tech savvy and able to stay on top of software updates and system changes.
• Friendly, professional and confident, with ability to communicate and engage on a daily basis with the business’s most senior leaders and high-profile clients
• Strong interpersonal and communication skills (both verbal and written), including ability to draft high quality correspondence.
• Ability to work quickly and efficiently to tight deadlines, whilst remaining professional in a pressured environment

This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.