Events and Facilities Officer - Gordon Yates Limited : Job Details

• Events Experience
• Facilities Experience

Events and Facilities Officer Our client is seeking an Events and Facilities Officer start asap on a temp basis for 9 Months; The role is Office based £19-20 Per Hour; Who will you be working for?Our Client is an innovative healthcare organisation located in the City of London.Location is Tower Hill Your responsibilities will include:To provide administrative support to the Events and Facilities Manager, in particular reference to responding to event requests, providing information to ensure events consistency.Events administration

• Daily monitoring of both Events inboxes for both internal and external enquiries
• Daily monitoring of Headbox leadfeed and booking in external clients alongside the Events and Facilities Manager
• Maintain the events CRM database
• Respond to all queries by providing the required information and updating the Events and Facilities Manager
• Provide monthly reports, detailing merchandise sales and stock lists as well as status of monthly internal and external events, invoicing levels.

Facilities administration

• Monitor the Facilities inbox and action requests for any maintenance tasks, stationery enquires and merchandise requests
• Maintain the PPM (planned preventative maintenance) schedule, by booking in contractors as and when required
• Call in reactive maintenance requests, as required
• Work with the wider team to overhaul and maintain the Facilities section of the College intranet
• Compile monthly Facilities updates to be uploaded to the College intranet
• Upkeep of all facilities documentation in collaboration with the Archive and Records Manager

What you will need:

• Excellent administrative skills and proven administration experience in a busy, customer-focused environment
• Experience of working in a Facilities/Estates environment
• Excellent interpersonal and communication skills
• Experience of administering and organising events and workshops
• Experience of working with Health & Safety rules and regulations
• Excellent written communication for correspondence