Executive Assistant and Team Support - Carlton Recruitment : Job Details

Executive Assistant and Team Support

EC4 - London

£18-£20 per hour

Full-Time Temporary

Starting 6th Jan - approximately 4 months

Are you highly organised and have experience of providing admin support? We have a great opportunity for an Executive Assistant and Team Support to assist with proactive diary management, effective meeting support, management of any financial and other administrative support as required.

Essentials:

• Significant experience of successfully providing a high-quality EA service to senior executives in a busy and challenging environment
• Significant experience of providing broad administrative support to a busy and large team.
• Demonstrable experience of providing secretariat support to governance groups involving senior stakeholders
• Proficient in using Microsoft Office and SharePoint.
• Excellent interpersonal skills
• Creative in approach to problem solving
• Strong organisational, time management and multitasking skills

Key Responsibilities:

Executive assistant

• Provide comprehensive and proactive diary management to the AD and HE diaries, ensuring that good relationships are formed and maintained with key stakeholders.
• Organise travel arrangements, including booking hotels and preparing itineraries so the AD and HE arrive at their destination on time and fully prepared.
• Ensure accurate financial reporting against any expenditure in carrying out this function including credit card returns and expenses.
• Ensure effective organisation/co-ordination of meetings involving the AD and HE, for example, workshops, seminars, and external events; making certain they have all requisite briefing materials and presentations.
• Prepare presentations and meeting papers for the AD and HE to a high standard and carry out general administrative and secretarial work such as formatting documents and PowerPoint presentations.
• Support and work with other EAs and team assistants providing cover when required.

Team support

• Take responsibility for scheduling and supporting team meetings, socials and away days as required; ensuring meeting rooms / conference calls are booked, agendas are circulated, and minutes and actions are shared.
• Monitor and support all new starters processes including induction and the documentation that supports this for the team and ensure all documentation has been completed in a timely fashion.
• Offer comprehensive secretariat support to the clients Oversight Board and any other governance groups required: ensuring meeting rooms / conference calls are booked, agendas are circulated, and minutes and actions are shared.
• Provide flexible, comprehensive and responsive administrative support to the team including; processing invoices for payment, and contracts / other documents for signature, supporting events and meetings where needed, maintaining and updating team documentation (for example, on the intranet) and other administrative tasks as required.

Know someone on the job hunt? Refer them to Carlton Recruitment! If we successfully place them and they complete their 3-month probation, you’ll snag a £100 retail voucher as a thank you! :) *Please note we will double check they have not already applied themselves or are on our books already*

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Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.