Executive Assistant - Tate : Job Details

We are recruiting an exceptional, competent, professional, high level Executive Assistant to join a multinational corporation and support one of the members of a Senior leadership team. This will be a one to one EA position, where you will be play an integral role in the success of the organisation.

As an Executive Assistant, you will contribute to the efficiency of the business by providing comprehensive, personalised, and timely support. In this pivotal role, you will manage a wide range of administrative and executive support tasks, demonstrating a high level of professionalism and confidentiality. You will be a proactive and dedicated individual with a passion for providing exceptional administrative support, this is a position where you have the opportunity to make a real impact!

This position offers a unique opportunity to work for a fast paced, multinational organisation that values its employees and is committed to delivering exceptional delivery globally. We're seeking top talent like you who shares commitment to excellence, delivering exceptional service, exceeding expectations, and fostering enduring relationships built on trust and integrity.

Your responsibilities will include managing complex calendar, coordinating travel arrangements, preparing reports and presentations, and acting as a key liaison between the executives and both internal and external stakeholders. Your exceptional organisational skills, proactive approach, and ability to anticipate the needs of the Senior Member is essential in ensuring smooth operations and enabling focus on strategic priorities.

• Proactive and comprehensive diary management.
• Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary
• Booking meeting rooms and other logistics when planning bigger events.
• Arrange international travel and accommodations
• Responding to information requests and ensuring follow-up actions are appropriately dealt with
• Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times.
• Coordinate and liaise with other departments as needed
• Assist in preparing reports and presentation
• Strong interpersonal skills to build relationships with executives, colleagues, and external partners.
• Other ad hoc duties with occasional personal administration support.
• Providing flexible cover for colleagues, as necessary

The skillset and attributes you will possess are;

• Excellent written and verbal communication skills
• A high level of proficiency in Microsoft Office Suite
• Strong organisational and time management skills
• The ability to anticipate the Senior member's needs and provide proactive support
• Proven ability to handle confidential information with discretion
• The ability to juggle multiple responsibilities
• The ability to remain calm under pressure
• A can-do attitude and willingness to get stuck in and help out in any way you can
• Be forward thinking
• Be agile and adaptable

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.