Executive Assistant - Walsh Employment : Job Details

Our client is a boutique law firm with a strong reputation for specialist insolvency and restructuring practice areas with offices in Portsmouth, London and the East of England.

We are now seeking a dedicated and highly organised Executive Assistant to support 3 Directors in their day-to-day activities. This role would suit someone with a background in legal or professional services, such as accountancy.

Executive Assistant

Portsmouth

£30-40K plus excellent benefits package.

To be successful in this role:

The ideal candidate will be proactive, detail-oriented and organised, with great inter-personal skills and high attention to detail. Previous experience in a similar role, preferably within a professional Legal services environment would be highly beneficial. Other requirements for this role include:

• A high level of discretion when working with sensitive and confidential matters
• Exceptional attention to detail and the ability to produce high quality work quickly
• Excellent communication skills - capable of being clear, concise, and precise
• The ability to: manage multiple tasks; solve problems; manage and meet deadlines
• The ability to take responsibility and accountability for work, ensuring that matters are
• progressed independently
• A good working knowledge of the Microsoft suite, including Outlook, Excel, Word, and PowerPoint
• Excellent organisational and interpersonal skills, together with the ability to work as part of a
• diverse team
• Familiarity with solicitors financial and practice management systems desirable but not essential

Job role and responsibilities:

The role will be responsible for managing the professional schedules of the Directors, including diary management, making travel, accommodation and meeting arrangements, event management, client billings, preparing and reviewing slide decks and other presentation material and documents and other ad-hoc tasks to assist the Directors. The role will also include the overall administrative management of the Portsmouth office.

• Supporting marketing/ business development
• Maintaining databases
• Creating and formatting branded documents, including letters and PowerPoint presentations
• Processing invoices, expenses and other payment requests
• Drafting correspondence & documentation and checking/proofreading documents
• Being point of contact for some clients, prospects, contacts, other third parties and staff
• Dealing with work, professional and administrative enquiries
• Monitoring/ answering mail, emails and telephone calls etc as appropriate
• Assistance with client billings and office accounts/ budgets
• Supporting the team with management reporting
• Assistance on other ad hoc matters, such as project managing tasks and projects
• Maintaining strict confidentiality, diligence and professionalism

Benefits:

• Competitive salary
• Twenty-five days annual holiday plus bank holidays
• Contributory pension scheme
• Private health care (after a qualifying period)