Executive Assistant - Page Personnel Secretarial & Business Support : Job Details

This Executive Assistant role involves managing a dynamic secretarial and business support team in the FMCG industry. The successful candidate will be a team leader with a strong focus on efficiency and organisation.

Client Details

Our client is a renowned player in the FMCG industry based in Bedford. With thousands of employees across the UK, they consistently deliver high-quality services to a broad range of clients.

Description

• Organise and manage the 3 Executive's calendar by scheduling meetings, appointments, and other engagements, ensuring there are no conflicts.
• Coordinate and streamline office operations.
• Communicate with internal and external stakeholders to confirm meeting times, locations, and agendas.
• Delegate tasks and assignments to team members.
• Ensure all business services are delivered in a timely and efficient manner.
• Manage the calendar to prioritise tasks and activities based on urgency and importance.
• Organise team meetings and maintain transparent communication.
• Book flights, trains, car rentals and accommodations based on the Executive's preferences and business needs.
• Prepare detailed travel itineraries, including flight details, accommodation information, and meeting schedules.
• Monitor and record all expenses related to the executive's business activities, including travel, entertainment, and office supplies.
• Handle the receipt and processing of invoices, ensuring they are accurate and authorised.
• Handle phone calls, emails and other forms of communication, acting as a gatekeeper for the Executives you are supporting

Profile

The successful candidate for this Executive Assistant position should have the following skills:

• Proven experience of supporting multiple people at Executive level
• Strong organisational skills and an ability to prioritise tasks
• Exceptional communication
• Demonstrated ability to handle high-stress situations
• Knowledge of office management systems and procedures

Job Offer

• A very competitive benefits package
• Hybrid working
• Opportunity to work in a dynamic and professional environment.
• A supportive culture that values teamwork and collaboration.
• Car parking available on site