Executive Assistant - Reed : Job Details

• Hourly Rate: £18.31 PAYE
• Location: Hybrid (Cowley Marsh depot)
• Job Type: Temporary (8-week placement)
• Start Date: ASAP

We are urgently seeking an experienced Executive Assistant for an immediate start in a temporary minimum 8-week placement with a local authority based in Oxford. The role is hybrid, requiring a mix of working from home and attending our Cowley Marsh site. The successful candidate will provide comprehensive administrative and secretarial support (including note taking) to allocated Directors/senior managers, ensuring the efficient operation and development of the business.

• Provide a full range of secretarial, administrative, and support services to the allocated Directors/senior managers.
• Manage diaries, arrange meetings, and draft, produce, and distribute agendas and minutes.
• Collaborate with other support staff to ensure comprehensive support is provided at all times.
• Prepare reports and management information, including conducting research as required.
• Act as a first point of contact, filtering calls, enquiries, and requests to ensure that work is correctly prioritised.
• Deliver excellent levels of customer service to both internal and external customers and work in accordance with agreed SLAs.
• Support the planning of events, liaising with the Communications team to coordinate bookings, materials, and marketing activities.

• Proven experience as an Executive Assistant or similar administrative role.
• Excellent secretarial and administrative skills.
• Strong diary management and organisational abilities.
• Proficient in preparing reports and management information.
• Ability to work collaboratively and provide support across teams.
• Exceptional customer service skills.
• Competent in using standard office software and communication tools.

• Competitive hourly rate of £18.31 PAYE.
• Opportunity to work in a pivotal role within a local authority.
• Hybrid working arrangement with a balance of home and on-site work.