Executive Assistant - Page Personnel Secretarial & Business Support : Job Details

The successful candidate will provide high level administrative support to the University Secretary and Chief Operating Officer (USCOO), with specific responsibility for diary co-ordination, managing internal relationships with external stakeholders and internal colleagues; travel arrangements and programmes and associated administration.

Client Details

Our client is a top University based in London.

Description

Key responsibilities include:

• Provide confidential administrative support to the USCOO and, as required, to the senior team in Finance and in the VC's office.
• Manage incoming communications from internal and external parties, including emails, calls and meeting requests.
• Proactive diary management.
• Providing administrative support such as data management, letter writing, presentations, and email communications to colleagues.
• Plan, organise and manage meetings, visits and events, ensuring these are planned effectively, and that room bookings, catering, travel and hospitality are organised as necessary.

Profile

Person specification:

• Proven experience in an administrative role within a team in a busy office, preferably in a large and complex organisation
• Proven experience of electronic diary management and managing a demanding and complex workload
• Significant experience of working with senior management
• Strong oral and written communication skills, including note-taking, and a high standard of numeracy
• A calm, assured and well-organised approach to work, with a flexible and positive attitude
• A high level of discretion in dealing with confidential information

Job Offer

The successful candidate receive:

• Generous annual leave allowance
• Access to on-site sports equipment
• Generous pension scheme
• Hybrid working