Executive Assistant - Hiring People : Job Details

Are you an Executive Assistant looking for a hybrid role split between the office in Nottingham and home? Are you are a natural problem solver who thrives in fast-paced environments? Do you excel at juggling multiple projects and anticipating needs, finding joy in creating systems that enable smooth operations? This is a unique opportunity to work at the heart of a dynamic, purpose-driven business. If you're excited by attention to detail and passionate about making a significant impact, our client wants to hear from you!

Join a leading Global Coaching and Empowerment Event company dedicated to making a significant impact in the coaching industry. ActionCOACH is on a mission to make themselves a household name, and they need a proactive and meticulously organised Executive Assistant to support their UK Performance Director, James Vincent.

Role Overview:

As the Executive Assistant, you will play a vital role in managing operations and high-profile events, enabling James to focus on his strengths in leadership, coaching, and communication. You will be the key liaison between James, the internal team, and internal/external stakeholders, ensuring clear communication and smooth operations across the board.

Key Responsibilities:

• Time Management: Efficiently manage James’ calendar, prioritising tasks and reminding him of key deadlines and appointments.
• Event Coordination: Organise coaching and marketing events, securing high-profile speakers for initiatives like the Business Excellence Podcast.
• Content Editing: Assist in crafting and refining high-level content, including books and presentations, ensuring professionalism and impact.
• Email Management: Maintain an organised inbox for James, responding to and prioritising communications with professionalism.
• Team Communication: Act as a hub for communication between James, the ActionCOACH team, and clients to ensure seamless operations.
• Project Management: Oversee daily operations of coaching and events, ensuring efficient processes and client satisfaction.
• Client Relations: Build and maintain strong relationships with key stakeholders, delivering exceptional service.
• KPI Monitoring: Maintain a dashboard of key financial and marketing KPIs for informed decision-making by James.

Essential Skills and Qualities:

• Exceptional Written English: Strong grammar and tone for high-level copy editing.
• Organisational Expertise: Proactive planner with a talent for logistics and time management.
• Relentless Reminder: Skilled at following up and ensuring no details are overlooked.
• Customer Service Excellence: Ability to create “wow” moments, ensuring clients feel valued and supported.
• Tech Savvy: Comfortable using CRM systems, project management tools, and digital platforms.
• Flexible & Agile: Ability to switch between strategic and administrative tasks with ease.
• Location: Based in North Nottinghamshire, with the ability to commute to the office as needed, alongside flexibility for remote work. Some travel and overnights should be anticipated

Application Process:Please submit your CV and a cover letter detailing your relevant experience and why you’re a perfect fit for this role.