Executive Assistant - Page Personnel Secretarial & Business Support : Job Details

To provide administrative support to designated Senior Managers and their teams in the our clients London Branch. To cooperate as part of an Executive Assistant team and provide proactive and reliable administrative support to the assigned individuals and teams.

Client Details

Our client are a leading SME Investment Bank dedicated to empowering businesses and driving growth in the middle market.

Description

• Extensive diary management of the relevant Senior Managers
• Diary management and meeting arrangement of other stakeholders as required
• Organising travel, arranging visa documentation, monitoring time keeping, general ad hoc administrative support to assigned Senior Managers and teams
• Act as the delegated expense and travel approver for assigned Senior Managers
• Completing and checking expense reports in a thorough and timely manner on behalf of assigned Senior Managers
• Organising, preparing and attending the Commodities Markets executive committee: coordination of supporting docs and KPls, producing meeting minutes
• Organising meetings and introductions, internally and externally
• Assisting with filing all client information in Client Relationship Management system before and after meetings (meetings upload, contact updates, meeting feedback and meeting support documents)
• Create and maintain senior management KPI reports for senior management as required: P&L, Client contributions, team commercial activity, key projects progress, expenses.

Profile

A successful Executive Assistant should have:

• Proven track record of executive assistant experience, ideally within the Financial Services industry
• Ability to work proactively and collaboratively with others, and a commitment to contributing to a strong team culture to ensure success
• Excellent time management/organisational skills with strong interpersonal, verbal and relationship management skills.
• Excellent written and verbal communication skills, with a high level of attention to detail.
• Ability to meet multiple and/or unexpected deadlines in a demanding environment, to prioritise appropriately and ensure follow through and completion of tasks in a timely manner
• Advanced proficiency in Word, Excel and PowerPoint; ability to learn customized software/tools

Job Offer

• A salary range of £52,000 - £60,000 per year plus benefits.
• A supportive working environment.
• Opportunities for career development and progression.
• Generous holiday allowance.

We encourage all candidates who meet the criteria and are interested in being part of a dedicated team in the financial services sector to apply.