Executive Assistant - Deutsche Bank : Job Details

On behalf of Deutsche Bank and DB Investment Partners, we are looking for an Executive Assistant for an initial 6 month contract based in the Banks Moorefield's Offices 5 days per week.

Deutsche Bank is a global banking business with strong roots in Germany and operations in over 70 countries. Their large but focused footprint gives an established position in Europe plus a significant presence in the Americas and Asia Pacific. There are four business divisions: the Corporate Bank, the Investment Bank, the Private Bank and the Asset Manager DWS. There are also a number of highly skilled functions performing key management tasks.

'Together we're sharing new perspectives and transforming what it means to be a bank.'

Purpose of the role:

Supporting DB Investment Partners (DBIP) CEO through concise diary management and thorough organisation of meetings and travel in the United Kingdom and overseas

Key responsibilities

• Travel
  • Booking travel for broader DBIP UK team
  • Maintaining travel diary for Compliance and Tax
• Meetings
  • Supporting DBIP's UK and Singapore teams (re:organisation of meetings, video conferences and events across time zones
  • Call notes / meeting minutes in regular UK team meetings
• External-facing presentation
  • Dealing on phone and in person with clients and senior stakeholders (eg meeting and greeting)
  • Connecting with multiple contacts throughout the organisation and liaising with a wide range of external points of contacts
• Administrative tasks to include:
  • Processing expenses and invoices for UK and SG teams
  • Filing and logging - eg client call notes, NDAs, G&E log etc
  • Printing timely ahead of meetings
• Team
  • Coordinating onboarding of new team members
  • Keep HR database to reply to investor DEI metrics enquiries
• Other
  • Work with market data providers, including renegotiations, renewals, access
  • Work with infrastructure regarding any office space issues/improvements
  • Building on and maintaining an excellent rapport with staff across the whole organisation
  • Managing e-mails as required and actioning tasks where appropriate

Skills and Qualifications

• Experience of working for an Asset Manager or within the Investment Management/Investment Banking industry is essential
• Thorough knowledge of Microsoft (MS) Office products
• Previous experience working in a confidential environment
• Presentable and highly professional in interactions, with experience of dealing regularly with senior external clients and stakeholders
• Ability to work individually as well as part of a team
• Excellent organisational skills and attention to detail
• Ability to prioritize competing demands
• Exceptional English spelling and grammar
• Ability to work calmly and efficiently under pressure

Deutsche Bank's Values

Our values define the working environment we strive to create - diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.

We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs, and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.

This client will only accept workers operating via a PAYE engagement model.

AMS's payroll service is in partnership with Giant, we have worked with them for many years and have good processes in place to ensure you get the best service. If you are successful in your application for this role, your contract will be via Giant.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.