Executive Assistant - Age UK Group : Job Details

Age UK has an exciting opportunity for an Executive Assistant. This vital role will provide professional, proactive and timely executive support to the Chief Brand & Communications Officer and the Executive Fundraising Director.

The Executive Fundraising Director is responsible for the delivery of £60M+ voluntary income, providing strategic leadership to a division of 50+ members of staff.

The Chief Brand & Communications Officer has responsibility for media and engagement, brand and content strategy and internal communications, providing strategic leadership to a division of 40+ members of staff.

As an Executive Assistant, you will have the natural ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities.

We're looking for a person that is a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining proactive, and efficient.40% of this role is working closely with the Fundraising Director to provide 1:1 EA support, ensuring their time is efficiently coordinated.40% of this role is working closely with the Chief Brand & Communications Officer, to provide 1:1 EA support, ensuring their time is efficiently coordinated.20% of this role is providing wider admin support for both divisions, office management, managing divisional projects and coordinating large cross-divisional integrated projects.

If you have previous experience in an Executive Assistant position, please review the job description for a more exhaustive list of responsibilities.

Please note that due to the Hybrid nature of this role, the successful applicant will be required to regularly commute to our central London office near Tower Hill, minimum twice per week (currently Tuesdays and Thursdays) but more frequently if required. Travel costs to the London office are the responsibility of the postholder and are not covered by the charity.

Age UK internal grade - 7L

What we need from you:

The below competencies will be assessed at the indicated stage of the recruitment process:Application = A, Interview = I, Test = T, Presentation = P

ExperienceAdministrative and co-ordination experience - minute taking, diary management, managing payments, and travel support to Directors and teams A, IExperience of organising events A, IExperience of maintaining electronic files and records A, I

Skills and knowledgeCompetency with current office technology including MS Teams, Microsoft 365 applications, emails and calendars, and associated communication tools A, IExcellent communication skills to assist with co-ordination A, I

Personal attributesConfidence working across departments & the ability to build strong working relationships IAbility to prioritise work and meet tight deadlines IAble to use initiative and judgement in dealing with urgent or sensitive situations without direct supervision IAbility to work with discretion on confidential matters I

What we offer in return

• Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme
• Excellent pension scheme, life assurance, health cashback plan and EAP
• Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan
• Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free
• Blue Light Card Scheme
• You Did It Awards - recognition awards from £100-250.

Additional Information

For a full list of benefits please click here https://about-us/jobs/employee-benefits/

All CVs will be anonymised by our recruitment system when you apply for a role at Age UK. Please note that our system is unable to anonymise cover letters, and we would therefore ask that to support the work we are doing on making our recruitment selection process fairer and more unbiased, that you remove any personal information from your cover letter/supporting statement, including your name before uploading this. All equalities monitoring information is also anonymised and not shared with the hiring panel. Your name and address will only be known to us once you are invited for an interview.

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria under the Disability Confident Scheme. Please note that on occasion, due to high numbers of applications, Age UK reserves the right to limit the overall number of interviews offered, and therefore, it may not always be practicable or appropriate to interview all disabled people that meet the minimum criteria for the job.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.