Executive Assistant - Proactive Appointments : Job Details

Executive Assistant - C-Suite

** Contract to Permanent up to £360 per day for contract **

Our client, a leading global financial services organization, is seeking an experienced and highly organized Executive Assistant to support the Head of Digital Engineering Services and Solutions. This is a fantastic opportunity for an individual with strong coordination, diary management, and communication skills to join a dynamic team.

• Efficiently coordinate and manage diaries, meetings, and events for the Head of Digital Engineering Services and Solutions, ensuring all required materials are prepared in advance.

• Proactively identify priority meetings, ensuring smooth scheduling and adherence to timelines.

• Coordinate with Executive colleagues across the group, including the Digital Engineering Services and Solutions Management Team.

• Act as host for meetings and events, including welcoming senior leaders and international visitors.

• Plan and execute departmental events such as town halls and leadership gatherings.

• Manage sensitive and confidential information, responding to high-level queries.

• Monitor and manage the Head of Digital Engineering Services mailbox, prioritizing correspondence and ensuring deadlines are met.

• Oversee travel arrangements, including detailed itineraries, flight and hotel bookings, and visa applications where required.

• Collate meeting deliverables, liaise with stakeholders, and distribute minutes and action points.

• Assist in preparing strategic documents, policies, reports, and presentations for high-level committees and meetings.

• Manage expenses, leave requests, and business administration tasks for senior leaders.

• Draft and distribute high-quality communications, ensuring accuracy and clarity.

• Support new starter setup for senior department hires.

• Oversee general office administration, including ordering supplies and maintaining organizational processes.

• Act as the primary point of contact for business administration-related queries.

• A minimum of 5 years' experience as an Executive Assistant.

• Previous experience in a fast-paced administrative role within a corporate environment.

• Strong track record of interacting effectively with Senior Management.

• Excellent organizational, time-management, and coordination skills.

• Exceptional communication and interpersonal abilities.

• High level of discretion when handling confidential information.

• Experience working within the Financial Services sector.

• Executive Assistant experience supporting Managing Directors and/or C-Suite Executives.

Executive Assistant - C-Suite

Due to the volume of applications received for positions, it will not be possible to respond to all applications and only applicants who are considered suitable for interview will be contacted. 

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