Executive Assistant - Elysium Healthcare : Job Details

 If you’re an experienced and proactive Executive Assistant (EA) who is looking for a rewarding and varied role that will showcase your excellent interpersonal, administrative, creative and organisational skills, then come and work with the Chief Operating Officer (COO).

You will provide executive level support to the COO. Your main responsibilities in this role are to maintain the COO’s schedule, coordinate with internal and external stake holders, provide logistical and travel support and work on operations related projects.

This is a varied and engaging role where you will have the opportunity to learn new skills and expand your knowledge. There are also career development opportunities, with a huge range of courses to help you grow and succeed. If you have the aspiration, capability and dedication, we can give you the support and opportunities to help you achieve your career goals.

You will be based at our Luton Head Office with hybrid/home working arrangements available. It will be beneficial to have a valid UK driving licence and access to a car as you may be required to travel to sites or other office location from time to time.

As an Executive Assistant you will be:

• Maintaining an accurate and detailed calendar for COO, managing and logging incoming scheduling requests, re-schedule meetings upon request, proactively communicating changes, and anticipating and responding to scheduling conflicts
• Tracking COO’s tasks and projects to ensure appropriate prioritisation of projects with respect to deadlines and organisational developments
• Organising internal and external meetings for COO, including logistical and substantive preparation
• Managing all travel scheduling and arrangements
• Tracking and reconciling monthly credit card statements and complete and submit expense reports in a timely manner
• Conducting preliminary research on a variety of topics; draft materials as needed
• Establishing and maintaining efficient office systems and ensuring the provision of a full secretarial and administrative service for the Chief Operating Officer
• Coordinating reports for submission to various external and internal bodies
• Travel and accommodation arrangements.
• Producing presentations as required
• Organising meetings and agendas, taking minutes of meetings and putting together action trackers
• Support with events and conferences as required
• Provide holiday and absence cover for other Executive Assistant as and when required

 To be successful in the role, you will need:

• Administrative and secretarial skills
• To be experienced and proficient in all Microsoft Office products including Word, Excel, Powerpoint
• To have Verbal and written communication skills
• To have numerical and verbal literacy skills
• To have the ability to make judgments unaided and to work proactively
• To have the ability to maintain confidentiality at all times and handle highly sensitive information
• To have a particular eye for detail and accuracy

What you will get:

• Annual salary of £35,000
• The equivalent of 33 days annual leave –( inc Bank Holidays) plus your birthday off!
• Free meals and parking
• Wellbeing support and activities to help you maintain a great work-life balance.
• Career development and training to help you achieve your career goals.
• Pension contribution to secure your future.
• Life Assurance for added peace of mind.
• Enhanced Maternity Package so you can truly enjoy this special time.

There is also a range of other benefits including retail discounts, special offers and much more.

About your next employer:

You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. 

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. 

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.