Executive Assistant - Legal - Gleeson Recruitment Group : Job Details

Executive Assistant - Legal

Permanent, Full-Time, Manchester

Up to £35,000This company is a specialist legal firm, which has expanded across the UK, With around 100 employees across offices in London, Liverpool, Birmingham, and Manchester, our client is seeking a highly organised and proactive Executive Personal Assistant & Administrative Assistant to join our client's Legal, Risk and Compliance function in Manchester. The role will be responsible for providing high-quality PA support to members of the Senior Management Team and administrative support across the Legal, Risk and Compliance function of the business.Responsibilities Included:- Full diary management for members of the Senior Management Team- Act as a central point of contact for the Senior Management Team- Organise travel arrangements- Prepare expense reports- Maintain filing systems- Organise corporate events, including the annual staff conference, various committee meetings and other important events- Produce documents, reports, and presentations using MS Office including Word, Excel and PowerPoint- Collate and maintain relevant data and documentation to support annual and ad hoc regulatory and statutory reporting requirements- Collate and maintain relevant data and documentation to support annual and ad hoc audit requirements- Organise and maintain ongoing training records to ensure the firm and all qualified staff meet annual requirements- Organise and maintain a filing system for commercial contracts and agreements- Assist with the creation of a compliance resource library for staff to reference, including the production of a quarterly newsletter- Assist with the roll out and documentation of new and updated policies and procedures- Produce regular reports and presentations on Compliance metrics- Assist with ad hoc projects where requiredSkills and Attributes:- Experience in a similar PA / Administrative Assistant role within a regulated environment- Highly organised with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environment- Inquisitive yet discreet- Excellent communication and teamwork skills- Attention to detail and a commitment to data quality- Strong problem-solving and troubleshooting skills- Self-motivated with the ability to work independently- Continuous improvement mindset with a willingness to embrace change- Strong IT literacy across all Microsoft Office applications, including Word, Excel and PowerPoint, to product high-quality documents such as reports, presentations and newslettersBenefits:- Annual discretionary bonus scheme- Company contributory pension scheme- Hybrid working- Life assurance- Cash-back health-care scheme- Enhance family-friendly policies- Employee Assistance Programme- Subsidised gym membership- Cycle to Work scheme- Staff referral schemeIf you are a highly organised and proactive individual with experience in a similar PA / Legal Secretarial role & looking to take your next career progressional step within a regulated environment, then we would love to hear from you. To apply, please submit your CV today.

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