Executive Assistant to Headteacher - Reed : Job Details

Executive Assistant to Head

• Working Hours: 07:45 - 16:30, Mon-Fri (All year round)
• Location: West London
• Salary: £42,500 - £45,000 per annum

I am recruiting for a dedicated and proactive Executive Assistant with a strong commitment to safeguarding and promoting the welfare of children and young people. The ideal candidate will have the ability to relate easily to a wide range of people, possess strong organizational skills, and be a self-starter with plenty of stamina. Flexibility, adaptability, and a clear understanding of what a school environment entails are essential.

Day-to-day of the role:

• Provide high-quality administrative and secretarial support to the Head, including maintaining the diary, arranging meetings, and managing correspondence.
• Assist the Designated Safeguarding Lead by overseeing and monitoring Safeguarding training of all staff.
• Take minutes at meetings, including the weekly Senior Management Team (SMT) meeting and daily Staff Briefings.
• Liaise with Heads of Year and assist with the organisation of Activities Week trips.
• Organise and oversee Head’s events, such as dinners and symposiums.
• Coordinate and host Parent-Teacher Interviews (PTIs) throughout the year.
• Receive visitors to the school and provide refreshments for the Head and guests.
• Undertake Safer Recruitment training and other training as required annually.
• Cover the monitoring of pupil attendance when necessary.
• Provide general office assistance and assist pupils as required.
• Undertake additional duties as requested by the Head.

Required Skills & Qualifications:

• Previous experience as an Executive Assistant, preferably within a school or college.
• Proven experience supporting senior management.
• IT proficiency, particularly with Microsoft 365 and Teams.
• Excellent minute-taking skills.
• Strong organisational and time management skills.
• Excellent oral and written communication skills.
• Outstanding interpersonal skills.
• Commitment to the ethos of safeguarding and promoting the welfare of children and young people.

Benefits:

• Lunch provided on working days in the on-site refectory during term time.
• Eligibility for School fees discounts upon passing the probationary period.
• Paid leave during the Christmas closure, in addition to annual contractual holiday entitlement.
• Membership fees covered for the School of Philosophy and Economic Science.
• Life Assurance coverage for all permanent members of staff.