Executive Assistant to the MD/Owner - Michael Page Business Support : Job Details

As an Executive Assistant, you will provide high-level support to the MD/Owner and Leadership Team, ensuring efficient management of diaries, meetings, travel, and corporate communications. You will also play a key role in organising internal events, maintaining office operations. Your proactive and detail-oriented approach will be vital in ensuring the smooth running of day-to-day operations.

Client Details

A well-regarded leader in their sector, this company in Maidenhead has built a reputation for excellence in providing reliable and cutting-edge solutions to its clients. They are known for their commitment to quality and innovation within their industry, with a strong focus on customer satisfaction and business growth. They are now looking for a successful Executive Assistant to the MD/Owner to join their successful business.

Description

The successful Executive Assistant to the MD/Owner must close to commute to Maidenhead, prepared to work in a fast-paced environment and possess the ability to be flexible in many different situations. While a lot of the responsibilities of this Executive Assistant are specific to the office, general duties expected of most candidates include:

Key Responsibilities:

• Diary & Calendar Management: Provide extensive diary management and admin support, ensuring efficient use of time for the Country GM and Leadership Team.
• Corporate Communication: Draft and distribute internal newsletters, manage the internal communication channels, and coordinate corporate LinkedIn activities.
• Meeting Coordination: Organise meetings, prepare agendas, take minutes, follow up on actions, and coordinate team events.
• Document & Presentation Preparation: Create, edit, and format documents, reports, and presentations for the Leadership Team.
• Travel Management: Arrange regional and international travel and accommodation, creating detailed itineraries for the SLT.
• Sustainability: Advocate for the company's Green Mission, participate in sustainability projects, and report as needed.
• Office Operations: Oversee general office operations, including supplies, vendors, and office equipment.
• Relationship Building: Foster strong internal and external relationships to benefit the business and teams you support.
• Expense & Budget Management: Handle expense management and PO budgets, ensuring accuracy.
• Social Initiatives: Plan and execute social initiatives with the support of the HR function.
• General Administration: Provide general office support including IT requests, catering, stationery, and filing.

Profile

The successful Executive Assistant to the MD/Owner will have a proactive, 'can-do' attitude with strong problem-solving skills and the ability to anticipate the needs of the MD and any other senior managers. You must be highly confidential, accurate, and able to prioritise tasks effectively. Your adaptability and ability to embrace change in a dynamic environment will be key to your success.

Key Skills & Experience:

• Strong organisational and time-management skills
• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Attention to detail and ability to work to deadlines
• Discretion in handling sensitive information
• Excellent communication skills
• Proactive problem-solving abilities
• Flexibility and a hands-on approach to work
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software and systems

Job Offer

This is a fantastic opportunity to join a dynamic and supportive team with a strong commitment to innovation. If you're looking for a role where your contributions make a real impact, we'd love to hear from you!

• Company pension
• Employee discount
• Competitive salary
• On-site parking