Executive Secretary - HCP INTERNATIONAL : Job Details

Our client, a leading financial institution based in Jeddah, Saudi Arabia, is seeking a professional and experienced Executive Secretary to support a C-Suite executive. This role demands an individual with exceptional organisational skills, a strong attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The Role

• Manage the executive's diary, schedule appointments, and coordinate meetings to ensure smooth daily operations.
• Prepare reports, draft routine correspondence, and type from dictation or written sources with accuracy and professionalism.
• Screen all incoming calls, respond as appropriate, and take necessary action.
• Draft routine correspondence for approval and obtain necessary signatures.
• Greet and receive visitors to the executive's office, ensuring a professional and welcoming environment.
• Attend departmental meetings, record minutes, and ensure timely distribution of action items and follow-up tasks.
• Coordinate logistics for meetings, including venue booking, travel arrangements, equipment set up, and hospitality arrangements.
• Assist with regional HR-related matters as required, supporting the broader team with administrative HR tasks.

Our Ideal Candidate

• At least 3 years' experience in an executive administrative or secretarial role.
• Excellent command of both written and spoken English and Arabic.
• The ideal candidate will be a female Jordanian or Egyptian national currently residing in Jeddah, with a proven track record of providing high-level administrative support.
• Strong organisational and time-management skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and ability to handle confidential information sensitively.
• Strong interpersonal skills and the ability to interact with senior executives and stakeholders professionally.

What We OfferThis is an excellent opportunity to join a reputable organisation in Jeddah, providing support at a high level. The role offers a competitive salary package and the chance to be part of a dynamic team in a professional and growth-oriented environment.ApplicationIf you meet the above requirements and are currently residing in Jeddah, we invite you to apply. Please submit your updated CV along with a cover letter detailing your relevant experience.

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