Executive Support Manager - KFS Recruitment : Job Details

Executive Support Manager

Financial Services

London

£65,000pa.

We are working with a leading independent bridging finance provider based in the United Kingdom. With a strong presence in the market, they specialise in offering fast and flexible bridging loans and buy-to-let mortgages.

The purpose of the Executive Support Manager role is to directly support the CEO and Chief of Staff, manage a team of executive assistants, and oversee all private drivers.

Key Responsibilities:

Executive Support

• Provide high-level administrative support to the CEO and Chief of Staff.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations and other documents for the CEO.
• Facilitate communication and ensure follow-up on action items for the Executive Team.
• Provide weekly team reports to the Chief of Staff, summarising key achievements, challenges and upcoming priorities.

Team Management

• Lead and manage the Executive Assistant team, providing guidance, support and professional development opportunities.
• Oversee the distribution of tasks and ensure timely completion of all administrative tasks.
• Implement and maintain efficient office systems that will help support the Executive Team.
• Monitor performance of the Executive Team, and provide constructive feedback to team members.

Private Drivers Management

• Oversee the scheduling and coordination of private drivers for the CEO.
• Ensure drivers maintain high standards of professionalism and punctuality.
• Address any issues or concerns related to transportation service promptly.

Travel Management

• Oversee the planning and booking of all travel arrangements for the CEO, including flights, accommodation, and ground transportation.

Skills and experience:

• Proven experience in a similar role.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively within a team.
• Proficiency in MS office packages.
• Self-motivated with the ability to problem solve effectively.
• Excellent Attention to detail.
• Strong proficiency in business administration and confidentiality.
• Strong leadership and team management abilities.