Facilities Advisor - Page Personnel Finance : Job Details

As a Facilities Advisor and experienced facilities management professional you'll be responsible for the services and processes that our client offices require. The purpose of this role is to ensure the most suitable and effective working environment for Carnival UK employees both in our buildings and when they are working from home. To enable this you will cover a breadth of topics from the physical environment, Health, Environment, Security and Safety.

Client Details

Our client is a large and successful organisation based in Southampton. They are on an easily accessible commutable route & also close by public transport access including the train station. As the operating company for P&O Cruises & Cunard, no one knows cruising like our client. They take enormous pride in creating unforgettable holiday happiness by bringing to life two of the most iconic brands from Britain's rich seafaring heritage. That legacy of elegance and style, inspiring leadership and guest-obsessed service excellence lives on today.

Description

The key responsibilities for the Facilities Advisor role are:

Technical (including systems) and/or Professional Responsibilities identify workstation issues and develop individual solutions for various client groups through the performing of DSE assessments, this will include:

• Liaise with Occupational Health & People Support on certain cases as required and complete higher level and more completed assessment
• Complete installation of specialist ergonomic equipment ensuring user understanding of how to maintain the optimum workstation set up
• Maintain relationships with specialist furniture and equipment providers
• Ensuring that all new and existing employees have completed their online DSE training and self-assessment.
• Strive to have a proactive approach to DSE rather than a reactive to increase productivity and reduce absenteeism.
• Train and provide ongoing support to managers in meeting DSE responsibilities for their teams.
• Oversee vendor relationship for DSE managed services.' Including but not limited to; holding regular vendor meetings and competing performance management as required
• Organise and deliver staff training incl. safe manual handling, HESS inductions, and evacuation chair use
• Develop/implement strategies/controls to achieve process changes that ensure safe working environments
• Perform accident investigations, prepare reports and ensure preventative changes are implemented
• Act as the Safety Liaison for all company events and days' requiring risk< assessment and controls

Budget Management / Financial Responsibilities / Revenue I Sales I Cost Management / Cost Control

• Responsible for Managing relevant facilities spend in line with budget
• Drive efficiency's across facilities spend both opex and capex
• Process orders and invoices

HESS Responsibilities

• Review of ergonomic furniture requirements during churn & ensuring records are kept UP to date Responsible for PEEP arrangements
• Provision of utility readings and monthly analysis of energy use
• Population of light and heat spreadsheets (IS050001)
• Review of waste management information (Monthly)

Customer Responsibilities (Internal & External Customers)

• Support the management of the Facilities Department Business Continuity Plan

Other Responsibilities

• Out of hours responsibility for all CUI< offices as part of rota with Facilities Manager
• Operational knowledge of building management systems (fire, BMS, lighting, CCTV, etc) * Keeper of master keys and issue keys as required
• Review and update of master desk allocation records
• To assist the Facilities Manager in the procurement and maintenance of various services & equipment
• To co-ordinate deliveries of new furniture and the removal of old furniture
• Take ownership of meeting room queries
• Responsible for the allocation of project rooms

Demonstrable Behaviours (what needs to be demonstrated in 'how' to be successful in the role):

• Understanding the needs of the business and creating solutions within a recognised framework of Health,
• Environment, Safety and Security good
• Be able to manage high workload using good organisation and time management skills Strong communication, both written and verbal
• Perform well under pressure and in challenging circumstances
• High level of integrity

Profile

The successful candidate for the Facilities Advisor is someone with the following:

• Qualifications essential: NEBOSH or IOSH
• Trained and experience DSE Workstation Assessor Manual Handling Trainer

Knowledge/ Experience - essential:

• Thorough and relevant experience working within a Facilities department
• Strong and varied experience in risk assessment theory and practise
• High level of understanding of human anatomy and physiology

Problem Solving

• Able to work independently to identify challenges, solving many using your qualifications, training and experience and able to know when to seek support from line management

Job Offer

The candidate for the Facilities Advisor role will receive:

• Start Immediately
• Competitive Salary
• Full Time role
• 6 Month Temporary contract