Facilities and Business Cordinator - Macildowie Recruitment and Retention : Job Details

Business and Facilities Coordinator

We are seeking an organised and proactive Business and Facilities Coordinator to oversee the day-to-day operations of two key office locations. This role is ideal for someone with strong administrative experience, keen to take on a variety of responsibilities in a fast-paced environment.

The successful candidate will be responsible for ensuring both offices are maintained to a high standard, coordinating with contractors for any maintenance or safety issues, and providing essential administrative and event support to the wider team. Weekly travel to London will be required.

Key Responsibilities

• Office Management: Manage the daily operations of the Milton Keynes and London offices, ensuring they are clean, safe, and well-maintained. Act as the first point of contact for any facilities-related issues.
• Post Management: Handle all inbound and outbound post, ensuring processes run smoothly and liaise with postal service providers as necessary.
• Health & Safety: Conduct risk assessments and manage compliance with health and safety regulations, including fire safety and first aid provisions.
• Event Support: Assist with the coordination and administration of internal events such as annual celebrations, leadership days, and company awards.
• Administrative Support: Provide travel booking, diary management, and meeting coordination support to senior leadership, including minute-taking for governance meetings.
• Technology: Use internal systems and technology to support office operations, with training provided as required.

Skills and Experience Required

• Minimum 1 year of experience in a similar role, managing a broad range of responsibilities.
• Strong knowledge of health and safety regulations and the ability to apply these in the workplace.
• A proactive and solutions-focused approach, able to manage multiple tasks and work independently when required.
• Intermediate proficiency in Office 365 (MS Teams, SharePoint, Excel, Word, PowerPoint).
• A team player with a positive attitude, willing to support colleagues and share knowledge.

Salary and Benefits

• Salary: £28,350, rising to £29,000 by March 2025.
• Bonus: 5% discretionary bonus, £380 per quarter.
• Benefits: Private medical insurance, 5% pension contribution, dental care, 22 days holiday + bank holidays (with the option to purchase additional leave), and various other perks via a benefits app.

Key Information

• Hours: Monday to Friday, 8:30 am - 5:30 pm (Fully office based)
• Travel: Weekly travel to London with all travel costs covered.

This role offers excellent opportunities for progression, with the chance to develop within the business and take on additional responsibilities over time. Full training will be provided on specific tools and systems.

If you are an experienced administrator ready to hit the ground running in a dynamic role, we encourage you to apply

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.