Facilities Coordinator - Reed : Job Details

Location: Twickenham (moving to Weybridge early next year)

Working Hours: 9am to 6pm, Monday to Friday

About the Role: We are seeking a dedicated Facilities Coordinator to ensure the smooth operation of our offices and warehouse. You will work closely with our Admin & H&S Manager to maintain a safe and efficient workplace, while also supporting our dynamic reception team.

Key Responsibilities:

• Building Management:
  • Oversee maintenance and repairs of building installations.
  • Manage contracts for utilities and services (e.g., electric, gas, water, cleaning, security).
  • Coordinate new building projects, including budgeting, contractor management, and project oversight.
  • Communicate with stakeholders about building-related matters.
  • Handle telephone system and mobile phone maintenance with the IT department.
  • Manage daily server backups and off-site storage.
  • Arrange for office and warehouse key cutting as needed.
• Administrative Support:
  • Cover reception duties during the receptionist’s breaks and absences.
  • Gather quotes and place orders for general and special project purchases.
  • Record and manage department credit card transactions monthly.
  • Maintain and manage company merchandise stock levels, orders, and records.
  • Prepare outgoing parcels for company swag.
• General Duties:
  • Perform any other administrative tasks as required.

Who We’re Looking For:

• Previous experience in building and facilities management.
• A confident, professional individual with excellent people skills.
• Adaptable and able to work independently in a fast-paced environment.
• Proficient in Microsoft Office.
• Strong written and verbal communication skills.
• High attention to detail and accuracy in data entry.
• Self-motivated and able to prioritize workload effectively.

What We Offer:

• 23 days’ holiday per year plus bank holidays.
• Auto enrolment pension scheme with a 4% employer contribution.
• Bupa Health Cash Plan.
• Group Life Insurance.
• Employee Assistance Programme.
• Cycle to work scheme.
• On-site parking.
• Flu vaccination voucher.

If you thrive in a dynamic environment and are looking for a role that combines hands-on building management with administrative duties, we’d love to hear from you!