Facilities Coordinator - Arup : Job Details

About Arup

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a Facilities Coordinator for a 6- month contract based in Manchester.

The Role:

Arup is currently seeking a Facilities Coordinator to provide a safe and comfortable environment for members of the workplaces within the geography and offer support and guidance to the wider Facilities team.

As part of this role, you will be responsible for tasks such as Contractor Management, Project Management of small works/projects, monthly reporting, and updating HSE records, while also expanding your skills, taking on new challenges, and working closely with a diverse team to build strong relationships across the organization.

Key Responsibilities:

• Manage contractor relationships and oversee contractor performance.
• Lead project management for small works and facility-related projects.
• Prepare and submit monthly reports, ensuring accurate updates on HSE records.
• Ensure compliance with health and safety regulations, including risk assessments and method statements.
• Collaborate with internal/external teams and contribute to the continuous improvement of facilities management processes.

Essential Skills and Qualifications:

• General knowledge of site plant, equipment, and office services, with strong communication skills.
• Strong problem-solving and analytical skills, with attention to detail in reports and processes.
• IWFM Level 3 Award or working towards it or be willing to work towards it.
• NEBOSH General Certificate and experience in Health & Safety practices (e.g., Risk Assessments, COSHH).
• Knowledge of CAFM Systems and E-Permits systems, with a proactive approach to learning new tools.

Diversity at Arup:Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.