Facilities Manager - Career Legal : Job Details

My client a top London Chambers are looking to hire a facilities Manager into their busy team.

Purpose of the role

Working alongside the Head of Facilities and Facilities Assistant, the successful applicant will maintain and improve Chambers’ buildings and ensure health and safety compliance across our four period properties in London and one in Singapore. Applicants must have experience managing older buildings, where the occupier is responsible for the upkeep and maintenance of premises.

Key responsibilities:

Buildings management

• Liaise with landlords, agents, professionals, and the council regarding premises matters.
• Responsible for the security and integrity of Chambers’ premises, including liaising with out-of-hours security and fire response services.
• Undertake minor repairs and maintenance to buildings which do not warrant the use of third-party contractors.
• Oversee facilities-related projects to support Chambers’ development plans (e.g. increased headcount).
• Managing refurbishments, renovations and office moves when required.
• Lead on sustainability initiatives relating to facilities matters.
• Designated out-of-hours emergency contact for facilities issues.

Contractor/supplier management

• Work with all contractors to implement and maintain PPM schedules.
• Instruct proactive/reactive works as required to improve the condition of the buildings.
• Act as the point of contact for site visits and quotation works.
• Review RAMS before work commences and suggest adjustments where required.
• Review performance against SLAs and escalate issues where needed.
• Identify opportunities to improve services, including conducting robust procurement exercises to ensure competitive rates for Chambers.

Health and Safety

• Lead on Health and Safety across the business.
• Maintain statutory compliance records to meet required regulations.
• H&S checks and remedial actions.
• Maintain and identify staff training needs.
• Incident/accident investigation and risk assessment implementation, update and review.
• Review/amend/create new policies & procedures.

General management

• Mentor, train and line manage the Facilities Assistant.
• Contribute to the preparation of the Facilities budget.
• Maintain the facilities-related aspects of the business continuity plan.
• Any other duties as determined by the Head of Facilities.

Apply today for immediate consideration!