Finance and Office Administrator - Unicorn Inc. : Job Details

Are you a detail-oriented, multitasking superhero with a knack for numbers, organization, and keeping things running smoothly? Do you love blending admin with some people herding action to make things happen? Then we’ve got the perfect opportunity for you!

About Us:

What is a Unicorn? Well, it is a mythical creature and happens to be the National Animal of Scotland. And…

At Unicorn Inc. we exist so that everyone can enjoy an active lifestyle. We are passionate about delivering quality brands to the UK and European markets that offer fun and innovation. Our brands are agile, growth-focused, excited by change, and are disruptors in their space.

Based in Balerno, we are at the foot of the Pentland Hills, perfect for running, cycling, open water swimming, walking or just taking in the fresh air. We aim to provide a knowledgeable, honest service to our customers, and strive to play a small part in their success.

We’re a dynamic team that believes in hard work, creativity, collaboration, and having fun along the way. We’re looking for a friendly, organised, and proactive Finance & Office Administrator to help us stay on track, whether it’s with managing finances, keeping the office running like a well-oiled machine, or supporting our sales team with essential admin tasks.

The Role:As our new Finance & Office Administrator, you’ll wear multiple hats, but don't worry - you've got this! You’ll be the go-to person for keeping the financial side of things in order while also ensuring our office operations run seamlessly. You’ll also assist the sales team with administrative tasks to help them close deals and keep things on track.

What You’ll Be Doing:

• Finance Administration:
  • Maintain accurate financial records, including invoicing, accounts payable/receivable, and managing expenses.
  • Assist with reconciliation accounts, handle bank deposits, and keep everything in tip-top shape.
  • Assist with purchase updates and order fulfilment.
• Office Operations:
  • Take responsibility for ensuring a well-run, efficient, and welcoming office environment.
  • Support the team with administrative tasks like scheduling meetings, booking travel, and handling general office inquiries.
• Answering Phone Calls
  • Although we don’t get many incoming calls you would be the owner operator of telecoms, a friendly voice on the other end of the line ensuring they are connected to the right person or department.
• Sales Support:
  • Assist with CRM management, tracking leads, and preparing sales reports.
  • Help with preparing quotes, proposals, and contract documentation.
  • Ensure all sales data is entered accurately and up-to-date for reporting and follow-up.

What We’re Looking For:

• A strong attention to detail - you’ll be managing numbers, schedules, and a lot of moving pieces, so accuracy is key!
• Ability to juggle multiple tasks with ease - whether it’s processing invoices, answering a phone call, or assisting with a sales inquiry, you’re always ready to pivot.
• Experience with finance, accounting, or bookkeeping, ideally with familiarity in tools like Xero, Excel, etc.
• Strong communication skills - both written and verbal - so you can collaborate with different teams and assist our clients with ease.
• A proactive attitude and a love for problem-solving - we want someone who can anticipate challenges and find creative solutions.
• A background in sales admin, finance or CRM systems is a plus!

How to apply

Now this is the fun part. Send us a drawing of a unicorn, we really don’t care if it’s a Picasso or a scribble, if you want to know why, listen to some of the goodr culture podcasts… Send this through along with a CV to Kip (our head of unicorns)

Deadline for applications is Monday 2nd December 2024.