Finance and Office Administrator - Seymour John : Job Details

Finance and Office Administrator

Seymour John

Job Location : Cheltenham, UK

Posted on : 09/04/2025 - Valid Till : 02/05/2025

Job Description :

Finance and Office Administrator| Cheltenham | up to £35,000 | Onsite parking

The Company

My client is in the retail sector

Role

This role is an opportunity to join a growing business looking after their accounts and office administration functions within a small and friendly team well. They are looking for an experienced Finance and office administrator to support the CEO and the senior leadership team.

Key Responsibilities

  • Bank Reconciliations
  • Posting using Xero Cloud based accounting software.
  • Purchase Ledger
  • Supervising/supporting Accounts Assistant invoice posting
  • Obtaining manager approvals for invoices
  • Matching supply invoices to delivery notes and checking prices correct.
  • Posting miscellaneous invoices through invoice manager - Hubdoc
  • Credit Control/Sales Ledger for B2B and Marketing contributions
  • Liaise with Corporate Sales on credit sales
  • Credit Check Evaluation
  • Payroll preparation for external company accounts using Planday
  • Month End Processes
  • Debtors/Creditors reporting
  • Review VAT reporting on Xero
  • Monthly Budget Reporting for Marketing
  • Marketing Partnerships, issuing and allocating invoices to orders
  • Liaise with external accountants to submit the month end data for processing
  • Updating Pricelists on a regular basis in order to ensure correct prices on the websites and Xero (this is done in conjunction with the Stock Admin Team). Provide pricing schedules for CEO approval.
  • Chargebacks Resolution - with the help of customer services supervisor/manager
  • Day to day liaison with Suppliers, Customers, leadership team and staff (warehouse, customer services, directors)
  • Imports/Exports Documentation Processing
  • Processing all holiday and sick leave ensuring accurate records are maintained and other HR administration.
  • Maintaining stationary and office supplies

Personal Profile

  • Experience in working in an account’s role for at least 2 years+
  • Experience in working with a cloud-based accounting system, preferably some Xero.
  • Great Excel skills and good numeracy

Job Types: Full-time or flexible working hours, Permanent

Benefits:

  • Statutory Pension
  • Cycle and Tech scheme
  • Flexible schedule
  • On-site free parking
  • Store discounts
  • Assistance with training
  • Annual Bonus
  • 20 days plus 1/year plus bank holiday
  • Schedule:
  • Monday to Friday
  • Standard hours 9.00 to 5.00pm to include unpaid half hour lunch break

For further information, please contact Rhian Mountjoy

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Salary : -

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