Finance Manager - Part Time - FRS Ltd : Job Details

Our client is a well respected SME Business within the Construction and Service Industry and form part of a larger international Group.

As part of the companies continued expansion, FRS have been enlisted to assist with the recruitment of a Finance Manager on a Part Time basis.

This role will be the no 1 in finance for the local business and will work closely with the local GM and also have regular interaction with Group Finance

This role is expected to be around 20-28 hours per week with flexibility as to how these hours are made up.Full Time equivalent wage of around £45,000 to £50,000

Overview

The successful candidate will play a crucial role in managing day-to-day financial operations, ensuring accurate financial reporting, and supporting the business in achieving its financial objectives. This role involves a wide range of responsibilities, including producing customer invoices, maintaining financial records, handling reconciliations, and supporting the production of monthly management accounts.

Financial Reporting and Analysis:

• Prepare and deliver daily reports on progress to forecast, order intake, and cash collection.
• Assist in producing monthly management accounts by liaising with the Divisional Accountant.
• Manage and report on accruals and prepayments to ensure accurate financial reporting.
• Maintain and update the fixed asset register, ensuring timely and accurate posting of monthly depreciation.
• Monitor and maintain accurate records of company assets, ensuring proper documentation and reporting.

Customer and Supplier Transactions:

• Produce and issue customer invoices using Sage, ensuring accuracy and timely delivery.
• Create and maintain customer records on the Sage sales ledger, ensuring data integrity.
• Reconcile receipts from customers and manage credit control to minimise outstanding debts.
• Post accounts payable invoices and maintain accurate supplier records on the Sage purchase ledger.
• Pay suppliers in a timely and accurate manner while managing cash flow effectively.

Banking and Reconciliation:

• Perform bank reconciliations, including managing company credit card transactions and reconciliations.
• Oversee the management of debtors, ensuring timely collection and resolution of outstanding balances.

Payroll and Expense Management:

• Manage hourly paid staff timesheets and produce monthly overtime reports.
• Process employee expense payments and ensure accurate and timely reimbursement.

VAT Reporting

• Generate the monthly VAT return using Sage, ensuring all relevant transactions and adjustments are accurately recorded.
• Review and verify the VAT return for completeness and accuracy.
• Prepare the VAT figures for submission, ensuring they are aligned with the VAT group return.
• Collaborate with the finance team to ensure the VAT return is incorporated into the overall VAT group return on a monthly basis.
• Ensure timely submission of the VAT return to meet compliance deadlines.

Withholding Tax

• Gather and compile all necessary documentation and certification related to withholding tax for the quarter, ensuring accuracy and completeness.
• Reconcile withholding tax amounts against relevant financial records and transactions to ensure consistency and compliance.
• Verify the accuracy of tax deductions, ensuring all relevant certifications are up-to-date and properly filed.
• Prepare and organize the withholding tax submission, ensuring all supporting paperwork is included.
• Submit the completed withholding tax return in a timely manner, adhering to regulatory deadlines and requirements.

Audit Preparation:

• Assist in preparing documentation and information for the annual audit.
• Provide accurate and complete financial records to auditors and assist with any queries.

Administrative and Office Support:

• Process examination reports and manage the distribution of owner’s manuals.
• Maintain and report on monthly headcount, ensuring records are accurate and up to date.
• Monitor and order office supplies, ensuring the smooth running of office operations.

The ideal candidate will be QBE, Part Qualified or Qualified (ACA / ACCA / CIMA / AAT) and ideally have at least 3-5 years finance experience gained within a similar role This role is to work across Financial / Management / Commercial Accounting and will be supported by a Book Keeper who picks up the bulk of the transactional finance duties

A good level of IT Literacy is key with experience of Sage systems being desirable but not essential.

In return my client is able to offer a basic salary of a full time equivalent of around £45,000 to £50,000 a with around 20-28 hours per week.